How To Fix HRPADNO_ETC004 - Employee is included in the request (employee is newly hired).

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADNO_ETC - eTaxCard - messages

• Message number: 004

• Message text: Employee is included in the request (employee is newly hired).

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADNO_ETC004 - Employee is included in the request (employee is newly hired). ?

  The SAP error message HRPADNO_ETC004 typically indicates that an employee who has been newly hired is included in a request that is not valid for their current status. This error often arises in the context of payroll processing or when trying to execute certain HR-related transactions for an employee who has just been added to the system.
  Cause:
  
  Timing of Data Entry: The employee may have been newly hired, but the relevant payroll or HR data has not been fully processed or updated in the system.
  Missing Information: Required information for the employee (such as personal data, organizational assignment, or payroll data) may not be completely filled out.
  Incorrect Status: The employee's status may not be set correctly in the system (e.g., they may still be in a "pending" status).
  Payroll Period: The payroll period may not be open for processing new hires, or the employee may not be eligible for the current payroll run.
  
  Solution:
  
  Check Employee Data: Ensure that all necessary employee data has been entered correctly and completely. This includes personal details, organizational assignments, and payroll information.
  Verify Status: Confirm that the employee's status is set to "active" and that they are eligible for payroll processing.
  Review Payroll Period: Check if the payroll period is open and if the employee is eligible for the current payroll run. If not, you may need to wait for the next payroll period or adjust the payroll settings.
  Run Consistency Checks: Use SAP tools to run consistency checks on the employee's data to identify any missing or incorrect entries.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies for specific requirements related to new hires and payroll processing.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) to manage employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user attempting to process the payroll has the necessary authorizations to include new hires in payroll runs.
  Testing: If possible, test the process in a development or sandbox environment to ensure that the issue can be replicated and resolved without affecting live data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.