How To Fix HRPADNO_EDG_EMP025 - Start date of LoA &1 cannot be more than &2 years back in time.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADNO_EDG_EMP - HRPADNO_EDG_EMP

• Message number: 025

• Message text: Start date of LoA &1 cannot be more than &2 years back in time.

What causes this issue?

Start date of leave of absence &V1& should not be more than &V2& years
back in time.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADNO_EDG_EMP025 - Start date of LoA &1 cannot be more than &2 years back in time. ?

  The SAP error message HRPADNO_EDG_EMP025 indicates that there is an issue with the start date of a Leave of Absence (LoA) in the system. Specifically, the error states that the start date of the LoA cannot be more than a specified number of years (denoted as &2) back in time from the current date.
  Cause:
  This error typically occurs due to the following reasons:
  
  Date Validation: The system has a built-in validation rule that restricts the start date of a Leave of Absence to a certain number of years in the past. This is often set to prevent the entry of historical data that may not be relevant or valid for processing.
  Configuration Settings: The maximum allowable period for backdating a Leave of Absence may be configured in the system settings, and the date you are trying to enter exceeds this limit.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check the Start Date: Review the start date you are trying to enter for the Leave of Absence. Ensure that it is within the allowed range (i.e., not more than &2 years back from the current date).
  Adjust the Date: If the start date is indeed more than the allowed period, you will need to adjust it to a date that is within the permissible range.
  Consult Configuration: If you believe that the date should be valid, consult with your SAP HR administrator or the person responsible for system configuration. They can check the settings related to Leave of Absence and adjust the maximum allowable backdating period if necessary.
  Documentation: Ensure that you have proper documentation for any historical Leave of Absence entries, as this may be required for compliance or auditing purposes.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  User Manuals: Refer to the SAP HR user manuals or help documentation for guidance on managing Leave of Absence entries.
  Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if you suspect a bug or configuration issue.
  
  By following these steps, you should be able to address the error and successfully enter the Leave of Absence in the SAP system.