How To Fix HRPADKZ_IT041 - Entered personnel number &1 does not exist or is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKZ_IT - HR Kazakhstan Infotype Messages

• Message number: 041

• Message text: Entered personnel number &1 does not exist or is not active

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKZ_IT041 - Entered personnel number &1 does not exist or is not active ?

  The SAP error message "HRPADKZ_IT041 Entered personnel number &1 does not exist or is not active" typically occurs in the Human Resources (HR) module when a user attempts to access or process data for a personnel number that is either invalid or not currently active in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Invalid Personnel Number: The personnel number entered may be incorrect or mistyped.
  Inactive Personnel Number: The personnel number may exist in the system but is not currently active. This can happen if the employee has been terminated or if their status has been changed to inactive.
  Data Consistency Issues: There may be inconsistencies in the database, such as missing records or incorrect data entries.
  Authorization Issues: The user may not have the necessary permissions to access the personnel data for the specified number.
  
  Solutions:
  
  
  Verify Personnel Number:
  
  Double-check the personnel number entered for any typographical errors.
  Ensure that the personnel number is valid and exists in the system.
  
  
  
  Check Employee Status:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the status of the employee associated with the personnel number.
  If the employee is inactive, you may need to update their status or consult with HR for further action.
  
  
  
  Review Authorization:
  
  Ensure that the user has the necessary authorizations to view or edit the personnel data. This may involve checking user roles and permissions in the SAP system.
  
  
  
  Consult HR or IT Support:
  
  If the issue persists, it may be necessary to consult with your HR department or IT support team to investigate further. They can check for any data inconsistencies or system issues.
  
  
  
  Check for Data Migration Issues:
  
  If the error occurs after a data migration or system upgrade, there may be issues with how personnel data was transferred. In this case, a review of the migration process may be needed.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for known problems.
  Documentation: Review SAP documentation or user manuals related to HR data management for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.