How To Fix HRPADKW412 - Passport number of the employee &1 does not exist in infotype 185

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 412

• Message text: Passport number of the employee &1 does not exist in infotype 185

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW412 - Passport number of the employee &1 does not exist in infotype 185 ?

  The SAP error message HRPADKW412 indicates that the passport number for a specific employee does not exist in Infotype 185 (which is typically used for storing employee passport information). This error can occur during various HR processes, such as when trying to access or update employee data.
  Cause:
  
  Missing Data: The employee's passport information has not been entered into Infotype 185.
  Incorrect Employee Number: The employee number (&1) referenced in the error message may be incorrect or does not correspond to an existing employee record.
  Data Deletion: The passport information may have been deleted or not maintained properly.
  Configuration Issues: There may be issues with the configuration of the infotype or the related data model.
  
  Solution:
  
  
  Check Infotype 185: 
  
  Navigate to the employee's record in SAP and check Infotype 185 to see if the passport number is indeed missing.
  If it is missing, you will need to enter the passport details for the employee.
  
  
  
  Enter Passport Information:
  
  Use transaction code PA30 (Maintain HR Master Data) to access the employee's record.
  Select Infotype 185 and enter the required passport information.
  
  
  
  Verify Employee Number:
  
  Ensure that the employee number you are using is correct. You can verify this by checking the employee's details in the system.
  
  
  
  Check for Data Deletion:
  
  If the passport information was previously entered but is now missing, check if it was accidentally deleted. You may need to restore it if possible.
  
  
  
  Consult with HR or IT:
  
  If you are unable to resolve the issue, consult with your HR department or IT support team for assistance. They may have access to logs or additional tools to diagnose the problem.
  
  
  
  Related Information:
  
  Infotype 185: This infotype is used to store passport details for employees, including passport number, issue date, expiry date, and issuing authority.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data) for managing employee records.
  Authorization: Ensure that you have the necessary authorizations to view and edit employee data in SAP.
  
  By following these steps, you should be able to resolve the HRPADKW412 error and ensure that the employee's passport information is correctly maintained in the system.