How To Fix HRPADKW165 - The line with same profession and gender is already existing

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 165

• Message text: The line with same profession and gender is already existing

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW165 - The line with same profession and gender is already existing ?

  The SAP error message HRPADKW165, which states "The line with the same profession and gender is already existing," typically occurs in the context of personnel administration or employee data management within the SAP HR module. This error indicates that there is an attempt to create or update a record that duplicates an existing entry with the same profession and gender for a specific employee or group of employees.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is already an existing record in the system for the same profession and gender combination. This could happen when trying to add a new record that matches an existing one.
  Data Entry Error: There may be a mistake in the data entry process, where the same profession and gender are inadvertently being entered again.
  Configuration Issues: There might be specific configurations or validations set up in the system that enforce uniqueness for certain fields, leading to this error when the conditions are not met.
  
  Solution:
  
  Check Existing Records: Review the existing records in the system to identify if there is already an entry with the same profession and gender. You can do this by querying the relevant tables or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Modify the Entry: If you find a duplicate entry, you may need to modify the new entry you are trying to create or update to ensure it does not conflict with existing records. This could involve changing the profession, gender, or other relevant fields.
  Delete or Archive Duplicates: If the existing record is no longer needed, consider deleting or archiving it, provided that this action complies with your organization's data management policies.
  Consult Configuration: If you believe the error is due to a configuration issue, consult with your SAP HR module administrator or a functional consultant to review the settings related to profession and gender uniqueness.
  Error Handling in Custom Programs: If this error arises from a custom program or report, review the logic to ensure it correctly handles existing records and does not attempt to create duplicates.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SE16 (Data Browser) to help you navigate and investigate the data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation or user manuals related to HR data management for best practices on handling employee records and avoiding duplicates.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HR to further diagnose and resolve the issue.