How To Fix HRPADKW122 - The approval number &1 already has been in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 122

• Message text: The approval number &1 already has been in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW122 - The approval number &1 already has been in the system ?

  The SAP error message HRPADKW122, which states "The approval number &1 already has been in the system," typically occurs in the context of HR processes, particularly when dealing with approvals or requests that require unique identifiers. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Duplicate Entry: The error indicates that the approval number you are trying to enter already exists in the system. This could happen if:
  
  The approval number was previously used and not properly closed or archived.
  There is an attempt to re-submit an approval request with the same number.
  Data entry errors where the same approval number is mistakenly entered multiple times.
  
  
  
  System Configuration: The system may be configured to enforce unique approval numbers, which is a common practice to avoid confusion and ensure traceability.
  
  
  Solution:
  
  
  Check Existing Approvals: 
  
  Search the system for the approval number in question to confirm its existence. You can use transaction codes or reports specific to your HR module to find existing records.
  If the approval number is indeed in use, you may need to use a different number for your new entry.
  
  
  
  Review Approval Process:
  
  Ensure that the approval process is being followed correctly. If the approval number should have been closed or completed, check if there are any pending actions that need to be taken.
  
  
  
  Data Correction:
  
  If you find that the approval number should not be in use (e.g., it was entered incorrectly), you may need to correct or delete the erroneous entry, depending on your permissions and the system's configuration.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines related to the approval process in your organization. This may provide insights into how approval numbers are generated and managed.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or system administrator. They may have access to logs or additional tools to diagnose the problem further.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to HR approvals, such as PA30 (Maintain HR Master Data) or other relevant HR modules.
  User Permissions: Ensure that you have the necessary permissions to create or modify approval entries in the system.
  System Configuration: Understanding how your SAP system is configured for handling approvals can help in troubleshooting similar issues in the future.
  
  By following these steps, you should be able to address the HRPADKW122 error effectively.