How To Fix HRPADKW105 - This visa number is already entered; change your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 105

• Message text: This visa number is already entered; change your entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW105 - This visa number is already entered; change your entry ?

  The SAP error message HRPADKW105, which states "This visa number is already entered; change your entry," typically occurs in the context of managing employee data related to visas in the Human Resources module of SAP. This error indicates that the visa number you are trying to enter for an employee already exists in the system, which prevents duplicate entries.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the visa number you are trying to enter has already been recorded for the same employee or possibly for another employee in the system.
  Data Integrity Rules: SAP has built-in data integrity rules to prevent duplicate records for critical information like visa numbers, which are unique identifiers.
  
  Solution:
  
  
  Check Existing Entries: 
  
  Navigate to the relevant infotype (usually IT 2001 for "Absences" or IT 2002 for "Leave of Absence") and check if the visa number is already listed for the employee.
  If it is, you may need to update the existing record instead of creating a new one.
  
  
  
  Modify Existing Record:
  
  If the visa number is indeed already present and needs to be updated, you can change the existing entry rather than trying to create a new one.
  Ensure that you have the necessary permissions to modify the record.
  
  
  
  Consult with HR or System Administrator:
  
  If you are unsure about the existing entries or how to proceed, consult with your HR department or the SAP system administrator for guidance.
  
  
  
  Use a Different Visa Number:
  
  If you are trying to enter a new visa number for a different employee, ensure that you are entering the correct employee ID and that the visa number is unique.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR that deal with employee data, especially those related to visas and work permits.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any specific notes related to this error message, as there may be updates or patches that address similar issues.
  Training: If you frequently encounter this error, consider additional training on SAP HR modules to better understand data entry and management processes.
  
  By following these steps, you should be able to resolve the HRPADKW105 error and manage visa entries effectively in SAP.