How To Fix HRPADKW106 - Visa number &1 already exists in system; check your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 106

• Message text: Visa number &1 already exists in system; check your entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW106 - Visa number &1 already exists in system; check your entry ?

  The SAP error message HRPADKW106 indicates that there is an attempt to enter a Visa number (or similar identification number) that already exists in the system. This error typically arises in the context of managing employee data, particularly in modules related to Human Resources (HR) and Payroll.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the Visa number you are trying to enter for an employee is already present in the system for another employee or even for the same employee.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate records that were not cleaned up.
  Incorrect Data Entry: There may be a typographical error in the Visa number being entered, leading to confusion with an existing number.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use the relevant transaction code (e.g., PA20 or PA30) to check the employee records and see if the Visa number is already assigned to another employee or if it is already assigned to the same employee.
  You can also run a report or query to find all instances of the Visa number in the system.
  
  
  
  Correct the Entry: 
  
  If you find that the Visa number is indeed already in use, you will need to either use a different number or update the existing record if it is incorrect.
  If the Visa number is correct but associated with the wrong employee, you may need to correct the employee assignment.
  
  
  
  Data Cleanup: 
  
  If the error is due to data migration, consider cleaning up the data to remove duplicates or incorrect entries.
  
  
  
  Consult Documentation: 
  
  Review any relevant SAP documentation or guidelines regarding the management of Visa numbers and employee records to ensure compliance with best practices.
  
  
  
  Contact Support: 
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) for managing employee records.
  Data Integrity: Maintaining data integrity is crucial in HR systems, so regular audits and checks for duplicate entries can help prevent such issues.
  User Permissions: Ensure that you have the necessary permissions to view and edit employee records, as restrictions may also lead to confusion when trying to resolve such errors.
  
  By following these steps, you should be able to identify the cause of the HRPADKW106 error and take appropriate action to resolve it.