How To Fix HRPADKW028 - Absence type &1: maximum &2 payroll days entitled in service period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 028

• Message text: Absence type &1: maximum &2 payroll days entitled in service period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW028 - Absence type &1: maximum &2 payroll days entitled in service period ?

  The SAP error message HRPADKW028 indicates that there is an issue with the maximum number of payroll days allowed for a specific absence type within a defined service period. This error typically arises in the context of payroll processing in the SAP Human Capital Management (HCM) module, particularly when dealing with employee absences.
  Cause:
  The error occurs when the number of payroll days for a specific absence type exceeds the maximum limit set in the system for that absence type during the employee's service period. This can happen due to:
  
  Configuration Issues: The absence type may have been configured with a maximum limit that is lower than the actual number of days being processed.
  Incorrect Data Entry: There may be incorrect or excessive absence entries for the employee that exceed the allowed limit.
  Service Period Misalignment: The service period for the employee may not align correctly with the absence entries, leading to discrepancies in the calculation of payroll days.
  
  Solution:
  To resolve the HRPADKW028 error, you can take the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings for the absence type in the SAP system. Ensure that the maximum payroll days allowed are set correctly according to your organization's policies.
  Navigate to the relevant configuration path in the SAP HCM module (usually under "Time Management" or "Absence Management") and verify the settings.
  
  
  
  Review Employee Absences:
  
  Check the absence records for the employee in question. Look for any entries that may be causing the total payroll days to exceed the maximum limit.
  If there are erroneous entries, correct or delete them as necessary.
  
  
  
  Adjust Service Period:
  
  Ensure that the service period for the employee is correctly defined and that it aligns with the absence entries. If the service period is incorrect, it may need to be adjusted.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for handling absence types and payroll processing to ensure compliance with established procedures.
  
  
  
  Testing:
  
  After making the necessary adjustments, run a test payroll to verify that the error has been resolved and that the absence type is now processing correctly.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records and absence types.
  Absence Types: Familiarize yourself with the specific absence types used in your organization and their configurations.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM for further assistance.