How To Fix HRPADJP_LV565 - Personeel number &1 does not exist by the end of year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_LV -

• Message number: 565

• Message text: Personeel number &1 does not exist by the end of year &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADJP_LV565 - Personeel number &1 does not exist by the end of year &2 ?

  The SAP error message HRPADJP_LV565 indicates that a personnel number does not exist in the system by the end of a specified year. This error typically arises during payroll processing or year-end activities when the system is trying to access employee data that is not available for the specified personnel number.
  Cause:
  
  Personnel Number Not Created: The personnel number may not have been created in the system for the specified year.
  Data Deletion: The employee record might have been deleted or archived, making it unavailable for the specified period.
  Incorrect Year: The year specified in the error message may not correspond to the year in which the personnel number was active.
  Data Migration Issues: If data was migrated from another system, there may have been issues that resulted in missing personnel records.
  Incorrect Configuration: There may be configuration issues in the HR module that prevent the system from recognizing the personnel number.
  
  Solution:
  
  Verify Personnel Number: Check if the personnel number exists in the system. You can do this by using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check Validity Dates: Ensure that the personnel number is valid for the specified year. Look at the validity dates of the employee record to confirm that it covers the year in question.
  Restore Deleted Records: If the record was deleted, you may need to restore it from an archive or recreate it if necessary.
  Data Migration Review: If this issue arose after a data migration, review the migration process to ensure all records were transferred correctly.
  Consult with HR Team: If you are unsure about the status of the personnel number, consult with your HR team or system administrator for further assistance.
  Check Configuration: Review the configuration settings in the HR module to ensure that everything is set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to personnel administration and payroll processing for additional context and troubleshooting steps.
  Support: If the issue persists, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.