How To Fix HRPADJP_LA011 - Quota record exists in infotype 2006 with overlapped period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_LA - Message Class for JP LC LSA

• Message number: 011

• Message text: Quota record exists in infotype 2006 with overlapped period

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPADJP_LA011 - Quota record exists in infotype 2006 with overlapped period ?

  The SAP error message HRPADJP_LA011 indicates that there is a conflict in the quota records in infotype 2006 (Absence Quotas) due to overlapping periods. This typically occurs when there are multiple quota records for the same employee that have overlapping validity periods, which is not allowed in SAP.
  Cause:
  
  Overlapping Quota Records: The primary cause of this error is that there are two or more quota records for the same employee that have overlapping validity periods. For example, if one quota record is valid from January 1, 2023, to December 31, 2023, and another is valid from June 1, 2023, to December 31, 2023, this will trigger the error.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping periods if the validity dates are not set correctly.
  Data Migration Issues: If data has been migrated from another system, it may not have been cleaned up properly, leading to overlaps.
  
  Solution:
  
  Check Quota Records: Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the quota records for the employee in infotype 2006. Look for any overlapping periods.
  Adjust Validity Periods: If you find overlapping records, you will need to adjust the validity periods of the quota records. You can either delete the overlapping record or change its validity dates to ensure there are no overlaps.
  Use Transaction Code: You can also use transaction code PT50 (Display Absence Quotas) to view and manage absence quotas.
  Consult with HR Team: If you are unsure about which records to modify or delete, consult with your HR team or the person responsible for maintaining employee records to ensure that the changes are appropriate.
  
  Related Information:
  
  Infotype 2006: This infotype is used to manage absence quotas, such as vacation days, sick leave, etc. Each record in this infotype represents a specific type of quota for a specific period.
  Data Consistency: Maintaining data consistency in HR records is crucial for accurate reporting and compliance with labor laws.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  
  By following these steps, you should be able to resolve the HRPADJP_LA011 error and ensure that the quota records are correctly maintained without overlaps.