How To Fix HRPADJP_LA005 - Leave hours not defined; check Customizing settings

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_LA - Message Class for JP LC LSA

• Message number: 005

• Message text: Leave hours not defined; check Customizing settings

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADJP_LA005 - Leave hours not defined; check Customizing settings ?

  The SAP error message HRPADJP_LA005: Leave hours not defined; check Customizing settings typically occurs in the context of leave management within the SAP Human Capital Management (HCM) module. This error indicates that the system is unable to find the necessary configuration for leave hours, which can prevent the processing of leave requests or payroll calculations.
  Cause:
  The error can be caused by several factors, including:
  
  Missing Configuration: The leave types or absence types may not be properly configured in the system. This includes not defining the leave hours for specific leave types.
  Incorrect Customizing Settings: The customizing settings for the relevant infotypes (like IT2001 for absence) may not be set up correctly.
  Absence Quotas Not Defined: The absence quotas for the employee may not be defined or may not have been generated correctly.
  Incorrect Time Management Settings: The time management settings in the system may not align with the leave types being used.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Check Customizing Settings:
  
  Go to the SAP Customizing Implementation Guide (IMG) and navigate to Personnel Management > Time Management > Absences > Define Absence Types.
  Ensure that the absence types you are using have the leave hours defined.
  
  
  
  Define Leave Hours:
  
  In the same IMG path, check if the leave hours are defined for the specific absence types. If not, you will need to create or modify the absence type to include the necessary leave hours.
  
  
  
  Review Absence Quotas:
  
  Check if the absence quotas for the employee are correctly defined. You can do this by reviewing the employee's records in the relevant infotypes (e.g., IT2006 for absence quotas).
  If quotas are missing, you may need to generate them using the appropriate transaction (e.g., RPTQTA00).
  
  
  
  Check Time Management Settings:
  
  Ensure that the time management settings are correctly configured to support the leave types being used. This includes checking the configuration for time evaluation and absence processing.
  
  
  
  Testing:
  
  After making the necessary changes, test the leave request or payroll calculation again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may find it useful to use transaction codes such as SPRO (to access the IMG), PA30 (to view and maintain employee data), and PT60 (for time evaluation).
  Documentation: Refer to SAP Help documentation for detailed guidance on configuring absence types and leave management.
  Support: If the issue persists after checking the configurations, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPADJP_LA005 error in your SAP system.