How To Fix HRPADCZ_RPCDPNT0_RES040 - The before identified pers. number &1 is deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCZ_RPCDPNT0_RES - HRPADCZ_RPCDPNT0_RES

• Message number: 040

• Message text: The before identified pers. number &1 is deleted

What causes this issue?

For the specified decision number and case ID was imported another
personnel number, which has an older time stamp.

System Response

The original personnel number has been deleted.

How to fix this error?

An example can be the employee with two work relationships, for that is
sequentially issued the same sick note (the same decision number and
case number).
Query to CSSZ.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCZ_RPCDPNT0_RES040 - The before identified pers. number &1 is deleted ?

  The SAP error message HRPADCZ_RPCDPNT0_RES040 indicates that the personnel number you are trying to access or process has been deleted from the system. This error typically occurs in the context of HR (Human Resources) processes, particularly when dealing with personnel administration or payroll.
  Cause:
  
  
  Personnel Number Deletion: The personnel number you are referencing has been deleted from the database. This could happen due to various reasons, such as:
  
  The employee has been terminated and their record has been removed.
  Data cleanup processes that remove inactive or obsolete records.
  Manual deletion by an HR administrator.
  
  
  
  Data Consistency Issues: There may be inconsistencies in the data, such as references to a personnel number that no longer exists in the system.
  
  
  Solution:
  
  
  Verify Personnel Number: Check if the personnel number is indeed deleted. You can do this by:
  
  Using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to see if the personnel number exists.
  If the personnel number does not exist, you will need to determine if it was deleted intentionally or if it should be restored.
  
  
  
  Restore Deleted Record: If the personnel number was deleted by mistake and needs to be restored, you may need to:
  
  Consult with your HR department or system administrator to see if there is a backup or archive from which the record can be restored.
  If the record is permanently deleted and cannot be restored, you may need to create a new personnel record.
  
  
  
  Check Related Processes: If this error occurs during a specific process (e.g., payroll processing, reporting), ensure that all related data is consistent and that there are no references to deleted personnel numbers in your processing logic.
  
  
  Error Handling in Custom Programs: If you are using custom ABAP programs or reports, ensure that they handle cases where personnel numbers may be deleted. Implement checks to verify the existence of personnel numbers before processing.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  SE11: Data Dictionary (to check table structures)
  SE16: Data Browser (to view table contents)
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search the SAP Support Portal for specific notes that may address this error.
  
  
  Documentation: Review SAP documentation related to personnel administration and error handling to understand best practices and troubleshooting steps.
  
  
  If the issue persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.