How To Fix HRPADCZ_RPCDPNT0_RES016 - Sick certificate - confirmation No. &1/&2 alrady exists and is overwriten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCZ_RPCDPNT0_RES - HRPADCZ_RPCDPNT0_RES

• Message number: 016

• Message text: Sick certificate - confirmation No. &1/&2 alrady exists and is overwriten

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCZ_RPCDPNT0_RES016 - Sick certificate - confirmation No. &1/&2 alrady exists and is overwriten ?

  The SAP error message "HRPADCZ_RPCDPNT0_RES016 Sick certificate - confirmation No. &1/&2 already exists and is overwritten" typically occurs in the context of managing employee sick leave or medical certificates within the SAP Human Capital Management (HCM) module. This error indicates that there is an attempt to create or update a sick certificate with a confirmation number that already exists in the system, leading to the existing record being overwritten.
  Cause:
  
  
  Duplicate Entry: The primary cause of this error is that the confirmation number for the sick certificate you are trying to enter already exists in the database. This can happen if:
  
  The same sick certificate is being entered multiple times.
  There is a system or user error that leads to the same confirmation number being reused.
  
  
  
  Data Migration Issues: If data has been migrated from another system or if there have been bulk uploads, it is possible that duplicate records were created.
  
  
  Incorrect Configuration: There may be issues with the configuration of the sick leave management process that allows for duplicate entries.
  
  
  Solution:
  
  
  Check Existing Records: Before entering a new sick certificate, check the existing records for the employee to see if the confirmation number already exists. You can do this by:
  
  Navigating to the relevant infotype (e.g., Infotype 2001 for Absences).
  Searching for the employee and reviewing their sick leave records.
  
  
  
  Use Unique Confirmation Numbers: Ensure that each sick certificate has a unique confirmation number. If you are entering data manually, double-check the confirmation numbers being used.
  
  
  Modify or Delete Existing Records: If you find that the existing sick certificate is incorrect or needs to be updated, consider modifying or deleting the existing record instead of creating a new one.
  
  
  Review Data Migration Processes: If this issue arises from data migration, review the migration process to ensure that it correctly handles unique identifiers and does not create duplicates.
  
  
  Consult SAP Documentation: Refer to SAP documentation or support for specific guidelines on handling sick certificates and managing confirmation numbers.
  
  
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration.
  
  
  Related Information:
  
  Infotype 2001 (Absences): This infotype is used to manage employee absences, including sick leave. Familiarize yourself with how to navigate and manage records in this infotype.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates to the system.
  User Training: Ensure that users entering sick leave data are trained on the importance of unique confirmation numbers and the process for checking existing records.
  
  By following these steps, you should be able to address the error and prevent it from occurring in the future.