How To Fix HRPADCO042 - The calculation period for retention must correspond to january or july

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCO - Messages for Payroll Colombia

• Message number: 042

• Message text: The calculation period for retention must correspond to january or july

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPADCO042 - The calculation period for retention must correspond to january or july ?

  The SAP error message HRPADCO042 indicates that there is an issue with the calculation period for retention in the payroll process. Specifically, it states that the calculation period must correspond to either January or July. This error typically arises in the context of payroll processing for employees, particularly in countries where payroll retention calculations are performed semi-annually.
  Cause:
  
  Incorrect Calculation Period: The payroll run is being processed for a month that is neither January nor July, which is not allowed for certain retention calculations.
  Configuration Issues: The payroll schema or the specific retention calculation rules may be incorrectly configured, leading to this restriction.
  Data Entry Errors: There may be incorrect data entries in the employee master data or payroll control records that do not align with the expected calculation periods.
  
  Solution:
  
  Check Payroll Period: Ensure that the payroll run is being executed for either January or July. If you are trying to run payroll for another month, you may need to adjust your processing logic or wait until the appropriate month.
  Review Configuration: 
  
  Go to the payroll schema and check the rules related to retention calculations. Ensure that they are set up correctly to allow for the intended calculation periods.
  Verify the configuration settings in the relevant infotypes (e.g., infotype 0014 for recurring payments/deductions) to ensure they align with the expected periods.
  
  
  Adjust Data Entries: Review the employee master data and payroll control records for any discrepancies. Correct any entries that may be causing the issue.
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing in your specific country version to understand any additional requirements or configurations that may be necessary.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on retention calculations.
  Country-Specific Payroll: This error may be more prevalent in specific country versions of SAP (e.g., Germany, Austria) where retention calculations are mandated by law. Ensure compliance with local regulations.
  Testing: After making changes, perform a test payroll run to ensure that the error is resolved and that the payroll calculations are correct.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll configurations.