How To Fix HRPADCN131 - Sick leave with begin date &1 exceeds entitlement &2M in acc. period &3M

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCN - Message class China Master Data

• Message number: 131

• Message text: Sick leave with begin date &1 exceeds entitlement &2M in acc. period &3M

What causes this issue?

The sick leave record that you entered causes subsequent sick leave
records to exceed the medical treatment period to which the employee is
entitled in the corresponding accumulation period.

System Response

A warning message appears that shows which sick leave record caueses the
employee's absences to exceedhis or her entitled medical treatment
period.

How to fix this error?

HR administrator decides how to deal with this situation.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCN131 - Sick leave with begin date &1 exceeds entitlement &2M in acc. period &3M ?

  The SAP error message HRPADCN131 indicates that there is an issue with sick leave entitlements in the Human Resources module, specifically related to the sick leave that an employee is trying to take. The message states that the sick leave with a specified begin date exceeds the entitlement for that employee in the given accounting period.
  Cause:
  
  Exceeding Sick Leave Entitlement: The employee is attempting to take sick leave that exceeds the amount of sick leave they are entitled to for the specified accounting period.
  Incorrect Configuration: There may be an issue with how sick leave entitlements are configured in the system, such as incorrect accrual rates or limits.
  Data Entry Errors: There could be errors in the data entry for either the sick leave request or the employee's entitlement records.
  Time Evaluation Issues: If the time evaluation process has not been run correctly, it may not have updated the sick leave balances accurately.
  
  Solution:
  
  Check Sick Leave Entitlements: Review the employee's sick leave entitlements in the system to ensure they are set up correctly. This can be done through the infotype (e.g., IT2006) that manages absence types.
  Adjust Sick Leave Request: If the sick leave request exceeds the entitlement, the employee may need to adjust their request to fall within the allowed limits.
  Run Time Evaluation: Ensure that the time evaluation process has been run correctly to update the employee's leave balances. This can be done through the relevant transaction codes (e.g., PT60).
  Configuration Review: If the entitlements are incorrect, review the configuration settings for sick leave accruals in the system. This may involve checking the absence types and their associated rules.
  Consult HR or Payroll Team: If you are unable to resolve the issue, consult with your HR or payroll team for further assistance. They may have insights into specific configurations or policies that affect sick leave entitlements.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT2001 (Absences), IT2006 (Absence Quotas), and IT0007 (Planned Working Time).
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  Documentation: Refer to SAP documentation or help files for detailed information on configuring absence types and managing employee entitlements.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.