How To Fix HRPADBE_ABSENCES044 - Dates for absence record overlap with RPI period: & & & &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBE_ABSENCES - Messages for absences BE

• Message number: 044

• Message text: Dates for absence record overlap with RPI period: & & & &

What causes this issue?

You have created a
<DS:TX.BE_RPI>recognized partial illness</> (RPI) for the employee
using the <ZK>Planned Working Time</> (<ZH>0007</>) infotype and with
reorganization measure <ZH>005</>. However, an absence record exists for
this employee in the <ZK>Absences </>(<ZH>2001</>) infotype; the date
range for the absence record overlaps with the begin/ end of the RPI
period.

System Response

The system has identified that an absence record for this employee
overlaps with the RPI period specified. It is valid for an absence to
exist before, during, or after an RPI period. However, if an absence and
an RPI period occur at the same time, the absence record must be split
and use the RPI period dates.
<ZH>Note:</> This is a type E message.

How to fix this error?

You must check the dates for the RPI period and the absence record. If
necessary, you must split the absence record and ensure the dates are
consistent with the RPI period.
To check the consistency of the dates for both the absence record and
the RPI period, as follows:
If an absence record exists before the RPI period begins, you delimit
the existing absence. To delimit the absence record, you specify an end
date for the absence record that immediately precedes the start of the
RPI period (the day before the RPI begins). If the existing absence
extends beyond the start date of the RPI period, you create a new
absence record that has the same start date as the RPI period.
If an absence record starts during the RPI period, you delimit the
absence record by specifying an end date for the absence that is the
same as the end date for the RPI period. If the absence extends beyond
the RPI period, you create a new absence record that begins on the day
after the RPI period ends.
If an absence occurs after the RPI period, you create a new absence
record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBE_ABSENCES044 - Dates for absence record overlap with RPI period: & & & & ?

  The SAP error message HRPADBE_ABSENCES044 indicates that there is an overlap between the dates of an absence record and the RPI (Regulatory Payroll Interface) period. This typically occurs in the context of managing employee absences in the SAP HR module, particularly when processing payroll or managing leave records.
  Cause:
  The error arises when:
  
  An absence record (such as sick leave, vacation, etc.) is being created or modified, and the dates specified for this absence overlap with an existing RPI period.
  The RPI period is a defined time frame for payroll processing, and any absence that falls within this period can cause conflicts or inconsistencies in payroll calculations.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Absence Dates: Review the dates of the absence record you are trying to create or modify. Ensure that they do not overlap with any existing RPI periods.
  
  
  Adjust Dates: If the absence dates do overlap with the RPI period, you may need to adjust the absence dates to fall outside of the RPI period.
  
  
  Review RPI Periods: Check the configuration of the RPI periods in your SAP system. Ensure that they are set up correctly and that there are no unintended overlaps with absence records.
  
  
  Consult with HR/Payroll Team: If you are unsure about the correct absence dates or RPI periods, consult with your HR or payroll team for guidance on how to proceed.
  
  
  Use Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to check and modify absence records, and PA03 (Maintain Absence Types) to review absence types and their configurations.
  
  
  Testing: After making adjustments, test the changes by attempting to process the absence record again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  RPI Configuration: Understanding how RPI periods are configured in your SAP system can help prevent future overlaps. This may involve reviewing the payroll calendar and ensuring that absence records are entered correctly.
  Documentation: Refer to SAP documentation or help files related to absence management and payroll processing for more detailed guidance on handling absence records and RPI periods.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the HRPADBE_ABSENCES044 error and successfully manage absence records in your SAP system.