How To Fix HRPA_ARCH111 - Data is still need for payroll (infotype 0003)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 111

• Message text: Data is still need for payroll (infotype 0003)

What causes this issue?

In the time period selected for data destruction, data that is relevant
for the payroll still exists for personnel number &V1&.
Although the employee has already left the company, according to the
<DS:DE.ABWD1>Run Payroll Up To</> field the in infotype <LS>Payroll
Status</> (0003), payroll still needs to be run.

System Response

The data is not destroyed as it is still needed for payroll.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH111 - Data is still need for payroll (infotype 0003) ?

  The SAP error message HRPA_ARCH111 indicates that there is a problem related to the archiving of payroll data in the Human Resources (HR) module. Specifically, it means that the system is unable to archive certain data because it is still required for payroll processing. This typically involves infotype 0003, which is the "Payroll Status" infotype.
  Cause:
  The error occurs when:
  
  Data Dependency: The payroll data for an employee is still needed for processing, which means that the infotype 0003 is still active or has not been fully processed for the payroll period in question.
  Incomplete Payroll Processing: If payroll has not been completed for the relevant period, the system will not allow archiving of the data.
  Retention Period: The data may still fall within a retention period defined in the archiving object settings, preventing it from being archived.
  
  Solution:
  To resolve the HRPA_ARCH111 error, you can take the following steps:
  
  
  Check Payroll Status:
  
  Verify if the payroll for the employee in question has been completed for the relevant period. If not, complete the payroll processing.
  
  
  
  Review Infotype 0003:
  
  Check the entries in infotype 0003 for the employee. Ensure that there are no pending actions or statuses that would require the data to remain active.
  
  
  
  Adjust Archiving Settings:
  
  Review the archiving object settings in transaction SARA. Ensure that the retention periods are correctly defined and that the data you are trying to archive is eligible for archiving.
  
  
  
  Run Payroll Simulation:
  
  If necessary, run a payroll simulation to ensure that all payroll-related data is processed correctly and that there are no outstanding issues.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in HR to ensure that you are following the correct procedures.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Infotype 0003: This infotype contains information about the payroll status of an employee, including whether they are active, on leave, or have left the company.
  Archiving in SAP HR: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, specific infotypes and payroll data can be archived based on business requirements.
  Transaction Codes: 
  
  SARA: For managing archiving objects.
  PA20: To display HR master data and check infotype records.
  PA30: To maintain HR master data.
  
  
  
  By following these steps, you should be able to resolve the HRPA_ARCH111 error and successfully archive the necessary payroll data.