HRPA_ARCH108 - Data until &3 prepared for supplementary data destruction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 108

• Message text: Data until &3 prepared for supplementary data destruction

What causes this issue?

Preprocessing for the destruction of data has been run successfully for
the selected personnel number.

System Response

The system has generated a destruction log in the infotype <LS>
Archiving/Data Destruction</> (0283) for the personnel number and has
set the status to <LS>Prepared for Supplementary Data Destruction</>.
This status has been set as a result of the following prerequisites:
A destruction log (data record in infotype 0283) with the status <LS>
Destroyed</> already exists for the personnel number for the archiving
subobject.
The preprocessing program has been restarted for the archiving object
and there is data to be destroyed.
The end date of the new data record in infotype 0283 is identical to the
end date of the existing destruction log data record.
If you have run the delete program, the system automatically sets the
status of the destruction log to <LS>Destroyed</>.
<ZH>Example</>
You destroy data for the archiving object <LS>HR: Maternity Protection
</> (HRTIM_MAT). There are two data records with the following validity:
Data record A: 01/01/2005 - 12/31/2007
Data record B: 01/01/2008 - 12/31/9999
The retention rule for this archiving object states that the data must
be retained for three years after the end of the year (<LS>Starts at End
of Year</> END_OF YEAR).
You run a complete data destruction session with a preprocessing phase,
a write phase, and a delete phase. The system destroys the data until
December 31, 2008. Only data record A is destroyed. Data record B is not
destroyed since it is valid until December 31, 9999. In infotype 0283,
the system creates a destruction log with the status <LS>Destroyed</>
and the end date December 31, 2008.
After the data has been destroyed, data record B is delimited to
December 31, 2008.
You start a new data destruction session for the archiving object
HRTIM_MAT. In preprocessing, the system selects data record B that has
been delimited to December 31, 2008 and therefore fulfills the criteria
for the destruction of data (end date December 31, 2008 and reaching the
retention period of three years).
Since a data record in infotype 0283 with the status <LS>Destroyed</>
and the end date December 31, 2008 already exists, after preprocessing,
the system sets the status to <LS>Prepared for Supplementary Data
Destruction</> instead of <LS>Prepared for Data Destruction</>.
If you use the report RP_PA_ROLLBACK to start a rollback of
preprocessing for the destruction of data, the system recognizes that th
is destruction log data record has been changed and not newly created,
and resets the status to <LS>Destroyed</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.