How To Fix HRPA_ARCH080 - Destruction not possible; dependent data on beneficiary/family exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 080

• Message text: Destruction not possible; dependent data on beneficiary/family exists

What causes this issue?

The system did not destroy any data since there are one or more benefit
plans for this personnel number.
This could be data records for the following benefit plans:
Health Plans (infotype 0167)
Insurance Plans (infotype 0168)
Savings Plans (infotype 0169)
Flexible Spending Accounts (infotype 0170)
Credit Plans (infotype 0236)
Miscellaneous Plans (infotype 0377)
Stock Purchase Plans (infotype 0379)

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH080 - Destruction not possible; dependent data on beneficiary/family exists ?

  The SAP error message HRPA_ARCH080 indicates that a destruction process cannot be completed because there is dependent data related to a beneficiary or family member that still exists in the system. This typically occurs in the context of archiving or deleting personnel records in the Human Resources (HR) module of SAP.
  Cause:
  The error arises when you attempt to archive or delete a personnel record, but there are still references or dependencies linked to that record. This could include:
  
  Existing family member records associated with the employee.
  Beneficiary data that has not been cleared or archived.
  Other related HR data that is still active or has not been processed.
  
  Solution:
  To resolve this error, you need to identify and address the dependent data that is preventing the destruction of the record. Here are the steps you can take:
  
  
  Identify Dependent Data:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check for any existing family or beneficiary records associated with the employee.
  Look for any other related data that might be linked to the personnel record.
  
  
  
  Delete or Archive Dependent Records:
  
  If you find any dependent records (e.g., family members, beneficiaries), you will need to either delete or archive these records before you can proceed with the destruction of the main record.
  Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Check for Other Dependencies:
  
  Review any other HR-related data that might be linked to the employee, such as payroll data, benefits, or historical records that could be causing the dependency.
  
  
  
  Re-attempt Destruction:
  
  Once all dependent data has been addressed, you can re-attempt the destruction process for the personnel record.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions related to archiving and data destruction in your version of SAP.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  Archiving Process: Understand the archiving process in SAP HR, including the configuration and prerequisites for archiving personnel data.
  Data Integrity: Ensure that data integrity is maintained when deleting or archiving records, as this can impact reporting and compliance.
  
  By following these steps, you should be able to resolve the HRPA_ARCH080 error and successfully manage the personnel records in your SAP system.