How To Fix HRPA_ARCH081 - Destruction is not possible; infotype record participates in data sharing

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 081

• Message text: Destruction is not possible; infotype record participates in data sharing

What causes this issue?

The infotype data record has been selected for deletion. However,
additional copied data records for other personnel assignments (pe
rsonnel numbers) belonging to this employee still exist in the system.

System Response

The data record is not destroyed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH081 - Destruction is not possible; infotype record participates in data sharing ?

  The SAP error message HRPA_ARCH081 indicates that a specific infotype record cannot be deleted or destroyed because it is involved in data sharing. This typically occurs in the context of SAP Human Resources (HR) and can be related to various infotypes that are linked to other records or processes.
  Cause:
  The error arises when you attempt to delete or archive an infotype record that is still being referenced by other records or processes. In SAP HR, certain infotypes can be linked to others, and if a record is part of a data sharing relationship, it cannot be destroyed until those relationships are resolved.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Data Sharing Relationships:
  
  Use transaction codes like SE16 or SE11 to check the database tables related to the infotype in question. Look for any references to the record you are trying to delete.
  Check if the infotype record is linked to other infotypes or if it is part of a data sharing relationship.
  
  
  
  Remove Dependencies:
  
  If the record is linked to other infotypes, you may need to delete or modify those records first. Ensure that there are no active relationships that would prevent the deletion of the target record.
  
  
  
  Check for Active Processes:
  
  Ensure that there are no ongoing processes (like payroll runs, evaluations, etc.) that might be using the infotype record. If there are, you may need to wait until those processes are completed.
  
  
  
  Use Archiving:
  
  If you are trying to archive the record, ensure that the archiving settings are correctly configured. You may need to run the archiving program for the specific infotype to ensure that it can be archived properly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific infotype and the error message for any additional guidance or specific steps that may be required.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration or the infotype in question.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are data structures used to store employee-related information. Each infotype has a specific purpose and can be linked to other infotypes.
  Data Sharing: This concept refers to the ability of different infotypes or records to reference the same data, which can create dependencies that prevent deletion or archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SARA (Archive Administration) for managing infotypes and archiving processes.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.