How To Fix HRPA_ARCH065 - Data has already been destroyed until &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 065

• Message text: Data has already been destroyed until &1

What causes this issue?

The system attempted to select data until &V1& for destruction. The data
has already been destroyed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the retention period has been changed. If this is not the
case, change the date for the preselection (
<DS:DE.HRARCH_DESTROY_UNTIL>Select Data Until</>).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH065 - Data has already been destroyed until &1 ?

  The SAP error message HRPA_ARCH065 indicates that data has already been destroyed until a specified date. This message typically arises in the context of data archiving and destruction processes within the SAP Human Resources (HR) module, particularly when dealing with personnel data.
  Cause:
  The error occurs when an attempt is made to access or manipulate data that has already been archived or destroyed. The message specifies a date (represented by &1), indicating that any data prior to this date has been permanently removed from the system. This can happen in scenarios such as:
  
  Attempting to retrieve or report on personnel data that has been archived or deleted.
  Running a transaction or report that requires access to data that is no longer available in the database.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the Date: Review the date mentioned in the error message. This will help you understand until when the data is available.
  
  
  Data Archiving Strategy: Ensure that your data archiving strategy aligns with your business requirements. If you need access to historical data, you may need to adjust your archiving policies.
  
  
  Access Archived Data: If you need to access the archived data, you can use the SAP Archive Information System (AIS) to retrieve the archived records. This may involve using specific transactions designed for accessing archived data.
  
  
  Review Reports/Transactions: If the error occurs during a specific report or transaction, check if there are any filters or parameters that can be adjusted to avoid referencing the destroyed data.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to data archiving and destruction for more detailed guidance on handling such errors.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which involves moving data from the database to an archive storage to improve system performance and manage data growth.
  Legal Requirements: Be aware of any legal or compliance requirements regarding data retention in your organization, as this may influence your archiving and destruction policies.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  
  By following these steps, you should be able to address the HRPA_ARCH065 error effectively.