How To Fix HRPA_ARCH064 - Data can be destroyed until &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 064

• Message text: Data can be destroyed until &3

What causes this issue?

The write run has been successfully performed for the data that is to be
destroyed for personnel number &V1&.

System Response

The system has generated a temporary archive file for all data for the
archiving object &V2& that fulfills the criteria for the destruction of
data. The data can be destroyed until &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH064 - Data can be destroyed until &3 ?

  The SAP error message HRPA_ARCH064 typically indicates that there is a restriction on the archiving of data in the Human Resources (HR) module. The message states that data can be destroyed (archived) only until a specified date, which is represented by &3 in the error message. This is often related to the retention periods defined for HR data.
  Cause:
  The error occurs when you attempt to archive or delete HR data that is still within the retention period defined in the system. SAP has built-in retention management to ensure that important employee data is not deleted prematurely, which could lead to compliance issues or loss of necessary information.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Retention Periods: Review the retention periods set for the specific HR data you are trying to archive. This can be done in the configuration settings of the SAP system. You may need to consult with your HR or compliance team to understand the legal requirements for data retention.
  
  
  Adjust Retention Settings: If it is appropriate and compliant with your organization's policies, you may consider adjusting the retention periods in the system to allow for archiving of the data. This can be done in the configuration settings under the relevant HR data management area.
  
  
  Wait Until the Date: If the data is still within the retention period and cannot be archived, you may need to wait until the specified date (&3) has passed before attempting to archive the data again.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on the specific archiving process and retention management in the HR module.
  
  
  Contact SAP Support: If you are unsure about the implications of changing retention settings or if you encounter further issues, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to follow the correct procedures to ensure compliance with legal and organizational requirements.
  Retention Management: This involves defining how long different types of data should be retained in the system based on legal, regulatory, and business needs.
  HR Data Management: Understanding the specific types of HR data (e.g., employee records, payroll data) and their respective retention requirements is crucial for effective data management.
  
  By following these steps, you should be able to address the HRPA_ARCH064 error and manage your HR data archiving process effectively.