How To Fix HRPA_ARCH046 - Criteria for data destruction not met; destruction lock for employee data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 046

• Message text: Criteria for data destruction not met; destruction lock for employee data

What causes this issue?

A destruction lock exists for the data for this employee.
This could be due to the following:
A destruction lock (infotype 3246) exists for this personnel number
(PERNR) of the employee. If a data record exists for the personnel
number in infotype 3246, the system does not destroy the data for this
personnel number.
You want to delete the data of an infotype and have switched on the copy
function from concurrent employment for this infotype. In this case, you
can delete the data only if the delete prerequisite has been met for all
personnel numbers involved. However, in the event that results in this
message being raised, an entry exists in infotype 3246 for at least one
of the personnel numbers involved.

How to fix this error?

Check the entries for destruction locks for all personnel numbers in
concurrent employment. You can delete the data only if no entry for the
archiving object of a copied infotype exists for this concurrent
employment.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH046 - Criteria for data destruction not met; destruction lock for employee data ?

  The SAP error message HRPA_ARCH046 indicates that the criteria for data destruction have not been met due to a destruction lock on employee data. This typically occurs in the context of data archiving and destruction processes within the SAP Human Resources (HR) module.
  Cause:
  
  
  Destruction Lock: The employee data is locked for destruction, which means that the system has identified that certain conditions must be met before the data can be deleted. This could be due to:
  
  Legal retention periods not being fulfilled.
  Active employment status of the employee.
  Pending actions or processes related to the employee data (e.g., ongoing payroll, benefits, etc.).
  Configuration settings in the archiving object that prevent destruction.
  
  
  
  Configuration Issues: The archiving and data destruction settings may not be properly configured, leading to the inability to meet the criteria for destruction.
  
  
  Data Integrity: There may be dependencies or relationships with other data that prevent the destruction of the employee records.
  
  
  Solution:
  
  
  Check Destruction Lock: Review the employee records to identify why the destruction lock is in place. This can be done by:
  
  Checking the employee's status (e.g., active, inactive).
  Reviewing any pending actions or processes that may be associated with the employee.
  
  
  
  Review Retention Periods: Ensure that the legal retention periods for the employee data have been met. If the retention period has not expired, you will need to wait until it is eligible for destruction.
  
  
  Configuration Review: Check the configuration settings for the archiving object in SAP. Ensure that the criteria for data destruction are correctly set up according to your organization's policies and legal requirements.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the HR archiving and data destruction process for specific guidance on handling this error.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. They can provide insights based on the specific configuration and setup of your SAP system.
  
  
  Related Information:
  
  Archiving Object: In SAP, archiving objects define the data that can be archived and the criteria for archiving and destruction. Ensure that the archiving object for HR data is correctly configured.
  Legal Compliance: Always ensure that data destruction complies with legal and regulatory requirements, as improper handling of employee data can lead to legal issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving and destruction processes.
  
  By following these steps, you should be able to identify the cause of the HRPA_ARCH046 error and take appropriate action to resolve it.