How To Fix HRMGE00GENERAL628 - Future IT8 reocrds from &1 was not overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRMGE00GENERAL - Message Class for Management of Global Employees

• Message number: 628

• Message text: Future IT8 reocrds from &1 was not overwritten

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRMGE00GENERAL628 - Future IT8 reocrds from &1 was not overwritten ?

  The SAP error message HRMGE00GENERAL628 indicates that future IT8 records (which are typically related to infotype 8, used for basic pay information) from a specific employee (denoted by &1) were not overwritten. This can occur in various scenarios, particularly when trying to update or modify employee data in the system.
  Cause:
  
  Future Dated Records: The error usually arises when there are existing future-dated records in infotype 8 for the employee. SAP does not allow overwriting of future records to maintain data integrity.
  Authorization Issues: The user may not have the necessary authorizations to modify future records.
  Incorrect Date: The date being used for the update may not be valid or may fall outside the permissible range for changes.
  Configuration Settings: There may be specific configuration settings in the system that prevent overwriting of future records.
  
  Solution:
  
  Check Existing Records: Review the existing IT8 records for the employee to see if there are future-dated entries. You can do this using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Adjust Dates: If you need to make changes, consider adjusting the date of the new record to a date that does not conflict with existing future records.
  Delete Future Records: If appropriate, you may delete the future records that are causing the conflict. This can be done using transaction code PA30. However, be cautious with this approach as it may affect payroll and other processes.
  Consult with HR or SAP Basis Team: If you are unsure about the implications of deleting records or changing dates, consult with your HR department or SAP Basis team for guidance.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the employee's records.
  
  Related Information:
  
  Infotype 8 (Basic Pay): This infotype is used to store basic pay information for employees. Understanding how it works and its implications on payroll processing is crucial.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP documentation related to HR master data management for best practices on handling future records.
  
  By following these steps, you should be able to resolve the error and successfully manage the employee's IT8 records.