How To Fix HRMGE00GENERAL076 - You may only change the last record of this infotype/subtype/key date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRMGE00GENERAL - Message Class for Management of Global Employees

• Message number: 076

• Message text: You may only change the last record of this infotype/subtype/key date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRMGE00GENERAL076 - You may only change the last record of this infotype/subtype/key date ?

  The SAP error message HRMGE00GENERAL076 typically occurs in the Human Resources (HR) module when a user attempts to modify a record in an infotype (such as personal data, organizational assignment, etc.) that is not the last record for a given key date. This restriction is in place to maintain data integrity and ensure that changes are made in a controlled manner.
  Cause:
  The error arises because:
  
  In SAP HR, infotypes are designed to store historical data. Each infotype can have multiple records, and only the most recent record (the last one) can be modified.
  If you try to change a record that is not the last one, SAP will prevent the change to avoid inconsistencies in the data.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Infotype Records:
  
  Navigate to the infotype in question (e.g., PA30 for maintaining HR master data).
  Display the records for the employee and identify the last record for the specific infotype/subtype/key date.
  
  
  
  Modify the Last Record:
  
  If you need to make changes, ensure you are editing the last record. If the last record is not the one you intended to change, you may need to create a new record or adjust the existing last record.
  
  
  
  Create a New Record:
  
  If the changes you want to make are significant and should not affect the last record, consider creating a new record with the appropriate key date.
  
  
  
  Delete or Archive Old Records:
  
  If necessary, you can delete or archive older records if they are no longer needed, but be cautious as this can affect historical data.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP HR administrator for specific guidelines on handling infotype records.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store various types of employee-related data. Each infotype can have multiple records, and they are time-dependent.
  Key Date: The key date is the date for which you are maintaining the data. It is crucial to ensure that you are working with the correct key date when making changes.
  Data Integrity: SAP enforces these rules to maintain the integrity of HR data, ensuring that historical records remain unchanged unless explicitly intended.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to reach out to your SAP support team or a consultant with expertise in SAP HR for further assistance.