How To Fix HRITFAU108 - Record already exists for this period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFAU - Message class for New Infotype Framework (Australia)

• Message number: 108

• Message text: Record already exists for this period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFAU108 - Record already exists for this period ?

  The SAP error message HRITFAU108, which states "Record already exists for this period," typically occurs in the context of Human Resources (HR) or Payroll processing within SAP. This error indicates that there is an attempt to create or modify a record (such as an infotype record) for a specific employee and time period, but a record for that same employee and time period already exists in the system.
  Causes:
  
  Duplicate Entry: The most common cause is that a record for the same infotype (e.g., IT0000, IT0001, etc.) has already been created for the specified period.
  Incorrect Date Range: The date range specified for the new record overlaps with an existing record.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate records that were not cleaned up.
  Concurrent Processing: If multiple users are trying to update the same record simultaneously, it can lead to this error.
  
  Solutions:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if a record already exists for the specified employee and period.
  Review the infotype in question to confirm if the record is indeed present.
  
  
  
  Adjust Date Range: 
  
  If you are trying to create a new record, ensure that the date range does not overlap with existing records. Adjust the start and end dates accordingly.
  
  
  
  Delete or Modify Existing Records: 
  
  If the existing record is incorrect or needs to be updated, consider deleting or modifying it as appropriate. Ensure that you have the necessary authorizations to make these changes.
  
  
  
  Data Cleanup: 
  
  If this issue arises from data migration, perform a cleanup of duplicate records to ensure that the database is free of inconsistencies.
  
  
  
  Consult with HR or IT Team: 
  
  If you are unsure about the existing records or how to proceed, consult with your HR or IT team for assistance. They may have additional tools or reports to help identify and resolve the issue.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store specific types of employee data. Each infotype has a defined structure and is associated with a specific area of HR management.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40 (for actions), and others that are used for managing HR data.
  Authorization: Ensure that you have the necessary authorizations to view and modify HR records, as restrictions may prevent you from accessing certain data.
  
  If the problem persists after checking for duplicates and adjusting the records, it may be beneficial to consult SAP support or your organization's SAP technical team for further investigation.