How To Fix HRIESP402 - Filename '&1&2' must contain a Payroll Run Reference 'YYYYPP-AA'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 402

• Message text: Filename '&1&2' must contain a Payroll Run Reference 'YYYYPP-AA'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP402 - Filename '&1&2' must contain a Payroll Run Reference 'YYYYPP-AA' ?

  The SAP error message HRIESP402 indicates that there is an issue with the filename format for a payroll run. Specifically, the filename must include a Payroll Run Reference in the format 'YYYYPP-AA', where:
  
  YYYY: Represents the year of the payroll run.
  PP: Represents the payroll period (usually a two-digit number).
  AA: Represents a two-character identifier for the payroll run (e.g., a specific payroll type or variant).
  
  Cause:
  The error typically occurs when:
  
  The filename provided does not conform to the required format.
  The payroll run reference is missing or incorrectly formatted.
  There may be a typo or incorrect values in the filename.
  
  Solution:
  To resolve the HRIESP402 error, you should:
  
  Check the Filename: Ensure that the filename you are using follows the 'YYYYPP-AA' format. For example, if the payroll run is for March 2023 and it is the first payroll run, the filename should look something like 202303-01.
  Correct the Format: If the filename is incorrect, rename the file to match the required format.
  Verify Payroll Run Reference: Make sure that the year, period, and identifier are correct and correspond to the actual payroll run you are processing.
  Consult Documentation: If you are unsure about the correct format or identifiers, refer to your organization's documentation or SAP guidelines for payroll processing.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or specific guidance related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing in SAP, such as PC00_MXX_CALC or PC00_MXX_CEDT, where MXX represents the country-specific payroll module.
  Testing: After making the necessary changes, test the payroll run again to ensure that the error is resolved.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll processes.