How To Fix HRIESP261 - New RPN need to be requested for PPSN: &1 / employmentID: &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 261

• Message text: New RPN need to be requested for PPSN: &1 / employmentID: &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP261 - New RPN need to be requested for PPSN: &1 / employmentID: &2 ?

  The SAP error message HRIESP261 indicates that a new Revenue Payroll Number (RPN) needs to be requested for a specific Personal Public Service Number (PPSN) and employment ID. This error typically arises in the context of payroll processing in Ireland, where the RPN is essential for calculating employee tax and social security contributions.
  Cause:
  
  Missing or Invalid RPN: The employee does not have a valid RPN in the system, or the existing RPN is outdated or incorrect.
  Change in Employment Status: If there has been a change in the employee's status (e.g., new hire, change in tax status), a new RPN may be required.
  PPSN Issues: The PPSN provided may not be valid or may not match the records held by the Revenue Commissioners.
  System Configuration: There may be issues with the configuration of the payroll system that prevent the retrieval of the RPN.
  
  Solution:
  
  
  Request a New RPN: 
  
  Contact the Revenue Commissioners in Ireland to request a new RPN for the employee. This can often be done online through the Revenue's services.
  Ensure that the PPSN and other relevant details (like employment ID) are accurate when making the request.
  
  
  
  Update Employee Records: 
  
  Verify that the employee's PPSN and other personal details are correctly entered in the SAP system.
  If there are discrepancies, correct them in the employee master data.
  
  
  
  Check Payroll Configuration: 
  
  Review the payroll configuration settings in SAP to ensure that they are set up correctly for handling RPNs.
  Ensure that the integration with the Revenue system is functioning properly.
  
  
  
  Testing: 
  
  After obtaining the new RPN, update the employee's record in SAP and run a test payroll to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Documentation: Review SAP documentation on payroll processing in Ireland, particularly regarding RPNs and PPSNs.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to resolve the HRIESP261 error and ensure that the employee's payroll is processed correctly.