How To Fix HRIESP035 - Employee rejected as there is EMPID for a future dated record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 035

• Message text: Employee rejected as there is EMPID for a future dated record

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP035 - Employee rejected as there is EMPID for a future dated record ?

  The SAP error message HRIESP035 indicates that an employee record has been rejected because there is an existing Employee ID (EMPID) associated with a future-dated record. This typically occurs in the context of employee data management, particularly when dealing with infotypes that have future-dated records.
  Cause:
  
  Future-Dated Records: The error arises when there is an attempt to process or update an employee record that has a future-dated infotype (e.g., a future hire date, future position, etc.) while there is already an existing record for that employee ID that is set to take effect in the future.
  Data Integrity Rules: SAP enforces data integrity rules to ensure that there are no conflicting records for the same employee ID that could lead to inconsistencies in the employee's data.
  
  Solution:
  
  Review Future-Dated Records: Check the infotypes for the employee in question to identify any future-dated records. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Adjust Dates: If the future-dated record is not needed, consider adjusting the effective date of that record or deleting it if appropriate.
  Correct Data Entry: Ensure that any new records being entered do not conflict with existing future-dated records. If you are trying to create a new record, make sure it does not overlap with any future records.
  Consult with HR Team: If you are unsure about the implications of changing or deleting records, consult with your HR team or the person responsible for maintaining employee data to ensure compliance with company policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage employee records effectively.
  Infotypes: Understand the specific infotypes that are relevant to your organization and how they handle future-dated records.
  SAP Notes: Check SAP Notes or the SAP Help Portal for any updates or specific guidance related to this error message, as there may be patches or updates that address similar issues.
  Testing: If changes are made, ensure to test the process in a development or quality assurance environment before applying changes in the production environment.
  
  By following these steps, you should be able to resolve the HRIESP035 error and ensure that employee records are managed correctly within SAP.