How To Fix HRHCP_PLAN_ARC020 - Restrict the selection further; selection is too unspecific

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP_PLAN_ARC - Message Class for Archiving Object HRHCP_PLAN

• Message number: 020

• Message text: Restrict the selection further; selection is too unspecific

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP_PLAN_ARC020 - Restrict the selection further; selection is too unspecific ?

  The SAP error message HRHCP_PLAN_ARC020 typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with personnel planning or organizational management. This error indicates that the selection criteria you have provided for a report or transaction are too broad or unspecific, leading to an overwhelming number of records being returned. 
  Cause:
  
  Too Broad Selection Criteria: The selection parameters you have entered do not sufficiently narrow down the results. For example, if you are trying to retrieve data for a large organizational unit without specifying further filters (like date ranges, specific employee groups, etc.), the system may not be able to process the request efficiently.
  Large Data Volume: The underlying database may contain a large volume of data, and the system is unable to handle the request due to performance constraints.
  Missing Filters: Certain mandatory fields or filters may not have been filled in, leading to a generic query.
  
  Solution:
  
  Refine Selection Criteria: Review the selection parameters you have entered and try to make them more specific. For example, if you are querying for employees, consider adding filters such as:
  
  Specific organizational units
  Employment status (active, inactive)
  Date ranges (e.g., hire date, termination date)
  Specific job roles or positions
  
  
  Use Additional Filters: If available, utilize additional filters or selection options provided in the transaction or report to limit the data set.
  Check for Mandatory Fields: Ensure that all required fields are filled in correctly. Sometimes, the system may require certain fields to be populated to process the request.
  Consult Documentation: Refer to the SAP documentation or help files related to the specific transaction or report you are using for guidance on the appropriate selection criteria.
  Test with Smaller Data Sets: If possible, test your selection criteria with a smaller subset of data to ensure that the query works as expected before scaling up.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to HCM, such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or reports in the HCM module.
  Performance Considerations: If you frequently encounter this error, it may be worth discussing with your SAP Basis team to see if there are performance tuning options available for the database or if there are ways to optimize the queries being run.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in HCM for further assistance.