How To Fix HRHCP00_CUSTOMIZING031 - Employee grouping for account determination does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_CUSTOMIZING - Error Texts Customizing Personnel Cost Planning

• Message number: 031

• Message text: Employee grouping for account determination does not exist

What causes this issue?

The symbolic account &V1& has a Customizing setting that states that
account determination depends on the employee grouping. However, there
are no employee groupings saved in <ls>Payroll</> Customizing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Check the settings for the symbolic account &V1& and check whether you
need to create employee groupings. To do this, in <ls> Personnel Cost
Planning and Simulation</> Customizing, perform the IMG activity
<DS:SIMG.PAOC_HCP_DATA_000>Create Symbolic Accounts</>, and in
<LS>Payroll</> Customizing, in the IMG activity
<DS:SIMG.OHAXRI015.B14EDC361897D2119B3B0060B0671ACC>Define Employee
Grouping Account Determination</>, perform the substep <ls>Employee
Grouping Account Determination: Define Values</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_CUSTOMIZING031 - Employee grouping for account determination does not exist ?

  The SAP error message HRHCP00_CUSTOMIZING031 indicates that there is an issue with the employee grouping for account determination in the Human Capital Management (HCM) module. This error typically arises when the system cannot find a valid employee grouping that corresponds to the account determination settings in the configuration.
  Cause:
  
  Missing Configuration: The employee grouping for account determination has not been defined in the system.
  Incorrect Settings: The settings for employee grouping may be incorrectly configured or not aligned with the account determination settings.
  Data Inconsistency: There may be inconsistencies in the master data or configuration that lead to the system being unable to find the appropriate grouping.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (IMG) and navigate to the relevant section for account determination.
  Ensure that the employee grouping is defined correctly under the path: 
  Personnel Management -> Payroll -> Payroll: General Settings -> Account Determination -> Define Employee Grouping for Account Determination.
  If the grouping does not exist, you will need to create it.
  
  
  
  Define Employee Grouping:
  
  If the employee grouping is missing, create a new entry that corresponds to the required account determination.
  Make sure to assign the correct characteristics and values that align with your organizational structure.
  
  
  
  Check Master Data:
  
  Review the employee master data to ensure that the employee is assigned to the correct employee grouping.
  You can check this in the employee's infotype records (e.g., Infotype 0001 - Organizational Assignment).
  
  
  
  Testing:
  
  After making the necessary changes, perform a test to ensure that the error no longer occurs.
  You can run payroll or any other relevant process to verify that the account determination works as expected.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this error message for additional guidance and best practices.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, PA30 for employee master data maintenance, and PA20 for displaying employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to resolve the HRHCP00_CUSTOMIZING031 error and ensure that your account determination settings are correctly configured.