How To Fix HRHAP00_TEMPLATE219 - Element '&1' is already being used in an appraisal document

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 219

• Message text: Element '&1' is already being used in an appraisal document

What causes this issue?

The element you have chosen is already being used in an appraisal
document or anonymous appraisal. Therefore, you cannot delete it.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE219 - Element '&1' is already being used in an appraisal document ?

  The SAP error message HRHAP00_TEMPLATE219 indicates that there is an attempt to use an element (in this case, a specific appraisal document element) that is already in use in another appraisal document. This typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with performance appraisals or talent management processes.
  Cause:
  
  Duplicate Usage: The element (e.g., a specific rating, comment, or feedback item) is already associated with another appraisal document, and the system does not allow the same element to be reused in multiple documents simultaneously.
  Configuration Issues: There may be configuration settings in the appraisal template that restrict the reuse of certain elements.
  Concurrent Processing: If multiple users are trying to access or modify the same appraisal document or elements at the same time, it can lead to this error.
  
  Solution:
  
  Check for Existing Usage: Review the appraisal documents to see where the element is currently being used. You may need to either modify the existing document or create a new element for the new appraisal.
  Modify the Appraisal Document: If you have access, you can either remove the element from the existing appraisal document or change the element in the new document to avoid the conflict.
  Review Template Configuration: If you have administrative access, check the configuration of the appraisal template to see if there are settings that can be adjusted to allow for the reuse of elements.
  User Coordination: If multiple users are involved, ensure that they are not trying to edit the same appraisal document or elements simultaneously. Coordination can help prevent conflicts.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling appraisal documents and elements.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for employee data, PHAP_CATALOG for appraisal catalog) that may help you navigate and resolve issues related to appraisals.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to create or modify appraisal documents, as restrictions can also lead to errors.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.