How To Fix HRHAP00_TEMPLATE128 - Status '&1' and substatus '&2' are not assigned to category '&3'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 128

• Message text: Status '&1' and substatus '&2' are not assigned to category '&3'

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE128 - Status '&1' and substatus '&2' are not assigned to category '&3' ?

  The SAP error message HRHAP00_TEMPLATE128 typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the HAP (HCM Process and Forms) functionality. This error indicates that a specific status and substatus combination is not correctly assigned to a category in the system.
  Cause:
  
  Configuration Issue: The most common cause of this error is a misconfiguration in the HAP settings. The status and substatus that are being referenced in the error message are not linked to the expected category in the configuration.
  Missing Assignments: The status and substatus may not have been assigned to the relevant category in the HAP configuration, leading to this error when the system tries to process a form or a workflow.
  Data Inconsistency: There may be inconsistencies in the data, such as changes made to statuses or categories that were not properly updated in all relevant areas.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the HAP configuration settings in SAP (transaction code SPRO).
  Navigate to the relevant section for HAP and check the assignments of statuses and substatuses to categories.
  Ensure that the status '&1' and substatus '&2' are correctly assigned to the category '&3'.
  
  
  
  Update Assignments:
  
  If the assignments are missing, you will need to create or update them to ensure that the status and substatus are linked to the appropriate category.
  Save your changes and test the process again to see if the error persists.
  
  
  
  Review Documentation:
  
  Consult the SAP documentation or help resources for HAP configuration to ensure that you are following the correct procedures for setting up statuses and categories.
  
  
  
  Testing:
  
  After making changes, perform a test to ensure that the error no longer occurs. This may involve creating a new form or processing an existing one that previously triggered the error.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (Customizing), HRHAP (HAP-related transactions), and others that may help in troubleshooting.
  User Roles: Ensure that you have the necessary authorizations to make changes in the HAP configuration.
  Testing Environment: If possible, make changes in a development or testing environment before applying them to production to avoid disruptions.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HCM expert or reach out to SAP support for further assistance.