How To Fix HRHAP00_DOCUMENT412 - No entry available or appraisal window has been closed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 412

• Message text: No entry available or appraisal window has been closed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT412 - No entry available or appraisal window has been closed ?

  The SAP error message HRHAP00_DOCUMENT412 typically indicates that there is no entry available for the appraisal document you are trying to access, or that the appraisal window has been closed. This error is commonly encountered in the context of the SAP HCM (Human Capital Management) module, particularly in the Performance Management or Appraisal processes.
  Causes:
  
  No Appraisal Document Exists: The specific appraisal document you are trying to access may not exist in the system for the employee or the period you are looking at.
  Closed Appraisal Window: The appraisal window for the specific appraisal cycle may have been closed, meaning that no further changes or entries can be made.
  Authorization Issues: The user may not have the necessary authorizations to view or edit the appraisal document.
  Incorrect Selection Criteria: The selection criteria used to retrieve the appraisal document may be incorrect, leading to no results being found.
  
  Solutions:
  
  
  Check Appraisal Document Existence:
  
  Verify if the appraisal document exists for the employee in question. You can do this by navigating to the relevant transaction (e.g., HAP_DOCUMENT) and checking for the document.
  
  
  
  Review Appraisal Window Settings:
  
  Check the configuration settings for the appraisal window in the system. Ensure that the appraisal period is still open and that the document can be accessed.
  If the window is closed, you may need to consult with your HR or system administrator to see if it can be reopened or if there are any exceptions that can be made.
  
  
  
  Verify User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the appraisal documents. This may involve checking roles and permissions in the SAP system.
  
  
  
  Correct Selection Criteria:
  
  Double-check the selection criteria you are using to retrieve the appraisal document. Ensure that you are using the correct employee ID, appraisal period, and other relevant filters.
  
  
  
  Consult Documentation or Support:
  
  If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may be able to provide insights specific to your organization's configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HAP_DOCUMENT (to view appraisal documents) and HAP_CONFIG (to configure appraisal settings).
  SAP Notes: Check for any SAP Notes related to HRHAP00_DOCUMENT412 for potential bug fixes or additional guidance.
  User Training: Ensure that users involved in the appraisal process are adequately trained on how to navigate the system and understand the appraisal cycles.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the HRHAP00_DOCUMENT412 error message in SAP.