How To Fix HRHAP00_DOCUMENT215 - If you change the status, no draft notes must exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 215

• Message text: If you change the status, no draft notes must exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT215 - If you change the status, no draft notes must exist ?

  The SAP error message HRHAP00_DOCUMENT215 typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Employee Self-Service (ESS) or Manager Self-Service (MSS) functionalities related to performance management or talent management processes. The error indicates that there are draft notes associated with the document you are trying to change the status of, and the system does not allow the status change while draft notes exist.
  Cause:
  The error is triggered when:
  
  You attempt to change the status of a document (e.g., a performance appraisal or a talent management document) while there are unsaved draft notes associated with that document.
  The system enforces a rule that requires all draft notes to be either saved or deleted before a status change can occur.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check for Draft Notes:
  
  Navigate to the document in question and check if there are any draft notes present. This can usually be done by looking for a "Draft" or "Notes" section in the document.
  
  
  
  Save or Delete Draft Notes:
  
  If you find draft notes, you have two options:
  
  Save the Draft Notes: If the notes are important, save them to ensure they are not lost.
  Delete the Draft Notes: If the notes are not needed, delete them to clear the draft status.
  
  
  
  
  
  Retry Changing the Status:
  
  After addressing the draft notes, attempt to change the status of the document again.
  
  
  
  Check User Permissions:
  
  Ensure that you have the necessary permissions to save or delete draft notes. If you do not have the required permissions, contact your system administrator.
  
  
  
  Consult Documentation or Support:
  
  If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to performance management (e.g., PA30 for maintaining HR master data) to navigate the system effectively.
  User Training: Ensure that users are trained on how to handle draft notes and understand the implications of changing document statuses.
  
  By following these steps, you should be able to resolve the HRHAP00_DOCUMENT215 error and successfully change the status of the document in question.