How To Fix HRHAP00_ACTION_LOG011 - Appraisal document status set to 'In Preparation' (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_ACTION_LOG - HRHAP: Appraisal Document - Action Log

• Message number: 011

• Message text: Appraisal document status set to 'In Preparation' (&1)

Technical Key
Substatus: &V2&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_ACTION_LOG011 - Appraisal document status set to 'In Preparation' (&1) ?

  The SAP error message HRHAP00_ACTION_LOG011 indicates that the appraisal document status is set to "In Preparation." This message typically arises in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Performance Management or Appraisal functionalities.
  Cause:
  
  Incomplete Data Entry: The appraisal document may not have all the required data filled in, which prevents it from moving to the next status.
  Authorization Issues: The user may not have the necessary permissions to change the status of the appraisal document.
  Workflow Issues: If the appraisal process is tied to a workflow, there may be issues with the workflow configuration or execution.
  System Configuration: There may be configuration settings in the system that dictate how appraisal documents are processed, which could be causing the document to remain in the "In Preparation" status.
  
  Solution:
  
  Check Data Completeness: Review the appraisal document to ensure that all required fields are filled out correctly. Look for any mandatory fields that may be missing.
  Review Authorizations: Ensure that the user attempting to change the status has the necessary authorizations. This can be checked in the user roles and profiles.
  Workflow Monitoring: If applicable, check the workflow logs to see if there are any errors or issues that need to be addressed. You can use transaction codes like SWI1 or SWI2_DURA to monitor workflows.
  Consult Configuration: Review the configuration settings related to the appraisal process in the SAP system. This may involve checking the customizing settings in SPRO related to Performance Management.
  Error Logs: Check for any error logs or messages in the system that might provide additional context on why the document is stuck in this status.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others related to performance management.
  SAP Notes: Search for SAP Notes related to HRHAP00_ACTION_LOG011 for any known issues or patches that may address this error.
  Documentation: Review SAP documentation on Performance Management and Appraisal processes for best practices and troubleshooting steps.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to move the appraisal document out of the "In Preparation" status.