How To Fix HRGB_PAE465 - Employee status &1 must be ' ', 'N' or 'Y' (field &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_PAE - HR: Messages for pension auto enrolment

• Message number: 465

• Message text: Employee status &1 must be ' ', 'N' or 'Y' (field &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_PAE465 - Employee status &1 must be ' ', 'N' or 'Y' (field &2) ?

  The SAP error message HRGB_PAE465 indicates that there is an issue with the employee status field in the system. Specifically, the error states that the employee status must be either a blank (' '), 'N' (for "No"), or 'Y' (for "Yes"). This error typically arises during processes related to employee data management, such as hiring, updating employee records, or processing payroll.
  Cause:
  
  Invalid Value: The employee status field is populated with a value that is not allowed. This could be due to incorrect data entry or a system error where an unexpected value is being processed.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or invalid values in the employee status field.
  Custom Development: If there are custom programs or enhancements in place, they may be incorrectly setting the employee status to an invalid value.
  
  Solution:
  
  Check Employee Status Field: Review the employee record in question and check the value of the employee status field. Ensure it is set to either blank, 'N', or 'Y'.
  Correct Data Entry: If the value is incorrect, update the employee status to one of the valid options.
  Data Validation: Implement validation checks in the data entry process to prevent invalid values from being saved in the employee status field.
  Review Custom Code: If there are custom developments, review the code to ensure it is not inadvertently setting the employee status to an invalid value.
  Data Migration Review: If this issue arose after a data migration, review the migration scripts or processes to ensure they are correctly mapping the employee status values.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP HR documentation for details on valid values for employee status and their implications in the system.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that no other related issues arise.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.