How To Fix HRGB_MPT006 - MPT Warning: P45 details should be present

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_MPT - Mid Period Transfers

• Message number: 006

• Message text: MPT Warning: P45 details should be present

What causes this issue?

The payroll is processing a period that is subject to the rules that
govern a Mid-Period Transfer (MPT) with a Tax Reference Change.

System Response

The payroll issues a warning that the "in-coming" P45 details should
have been entered, before running the payroll.

How to fix this error?

Run the P45 program for this employee for the last payroll period of
their previous payroll area (i.e. before the MPT).
A P45 should be produced for the employee, because they have changed Tax
Reference.
The P45 should not include any amounts that are being cleared during the
current pay run (i.e. payroll periods under the previous payroll
frequency that are to be aggregated within the current Tax Period).
Use the "out-going" P45 information as "in-coming" P45 information for
the current payroll period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_MPT006 - MPT Warning: P45 details should be present ?

  The SAP error message HRGB_MPT006, which states "MPT Warning: P45 details should be present," typically relates to the management of employee records, particularly in the context of payroll and tax documentation in the UK. The P45 form is a document issued by an employer when an employee leaves a job, detailing their earnings and the tax that has been deducted.
  Cause:
  The warning indicates that the system expects P45 details to be present for an employee, but they are missing. This can occur due to several reasons:
  
  Employee Termination: The employee has been terminated, but the P45 details have not been entered into the system.
  Data Entry Error: There may have been an oversight in entering the P45 information during the employee's exit process.
  Configuration Issues: The system may not be configured correctly to handle P45 details, leading to missing information.
  
  Solution:
  To resolve this warning, you can take the following steps:
  
  Check Employee Status: Verify if the employee has indeed left the organization and if a P45 should have been generated.
  Enter P45 Details: If the employee has left, ensure that the P45 details are entered into the system. This can typically be done through the employee's personnel file or payroll module.
  Review Configuration: If the P45 details are expected but not being captured, review the configuration settings in the SAP system to ensure that it is set up to handle P45 forms correctly.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies regarding the handling of P45 forms to ensure compliance with legal requirements.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HR modules for further assistance.
  
  Related Information:
  
  P45 Form: Understand the significance of the P45 form in the UK tax system, including its components (e.g., employee's tax code, earnings, and tax deducted).
  SAP HR Module: Familiarize yourself with the SAP HR module functionalities related to employee termination and payroll processing.
  Legal Compliance: Ensure that your organization complies with local employment laws regarding the issuance of P45 forms and the handling of employee records.
  
  By addressing the missing P45 details, you can resolve the warning and ensure that your payroll processes are compliant and accurate.