How To Fix HRGB_LGPS104 - Employee has retrospectively changed section during month &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_LGPS - HR: Messages for LGPS

• Message number: 104

• Message text: Employee has retrospectively changed section during month &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_LGPS104 - Employee has retrospectively changed section during month &1 ?

  The SAP error message HRGB_LGPS104 indicates that there has been a retrospective change to an employee's section (or area of responsibility) during a specific month. This typically occurs in the context of payroll processing or personnel administration when changes are made to an employee's data that affect their payroll or benefits calculations for a period that has already been processed.
  Cause:
  
  
  Retrospective Changes: The error is triggered when an employee's section is changed after payroll has already been processed for that month. This could happen due to various reasons, such as:
  
  Changes in job roles or responsibilities.
  Adjustments in employee classification or department.
  Corrections to previously entered data.
  
  
  
  Payroll Processing: The payroll system expects that once payroll has been processed for a month, the data for that month should remain static. Any changes to the employee's section that affect payroll calculations can lead to inconsistencies.
  
  
  Solution:
  
  
  Review Changes: Check the changes made to the employee's section. Determine if the changes are necessary and if they can be postponed until the next payroll period.
  
  
  Reprocess Payroll: If the changes are essential and need to be applied retroactively, you may need to:
  
  Reverse the payroll for the affected month.
  Make the necessary changes to the employee's section.
  Reprocess the payroll for that month to ensure that all calculations are accurate.
  
  
  
  Consult with HR/Payroll Team: Collaborate with your HR or payroll team to understand the implications of the changes and to ensure compliance with company policies and regulations.
  
  
  Use SAP Transactions: Utilize relevant SAP transactions to manage employee data and payroll processing. Common transactions include:
  
  PA30 (Maintain HR Master Data)
  PC00_MXX_CALC (Payroll Calculation)
  
  
  
  Documentation: Ensure that all changes are well-documented for audit purposes and to maintain a clear record of employee data changes.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may provide solutions for known issues.
  Training: Ensure that HR personnel are trained on the implications of making retrospective changes to employee data and the correct procedures to follow.
  Testing: If changes are made in a test environment, ensure that the same processes are followed in the production environment to avoid similar errors.
  
  By following these steps, you should be able to resolve the HRGB_LGPS104 error and ensure that employee data is accurately reflected in payroll processing.