How To Fix HRGB_GBSXP854 - SBP Error; Leave period must fall into the possible window (&1-&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 854

• Message text: SBP Error; Leave period must fall into the possible window (&1-&2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP854 - SBP Error; Leave period must fall into the possible window (&1-&2) ?

  The SAP error message HRGB_GBSXP854 indicates that there is an issue with the leave period specified in a leave request or absence record. The error message states that the leave period must fall within a defined window, which is specified by the dates (&1 to &2). Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  
  Invalid Leave Dates: The leave dates entered do not fall within the allowed period defined in the system. This could be due to:
  
  The leave request being outside the current leave year.
  The leave request being outside the defined eligibility period for the specific type of leave.
  The leave request overlapping with a period that is not allowed (e.g., a blackout period).
  
  
  
  Configuration Issues: The configuration settings for leave types or absence management may not be set correctly, leading to discrepancies in the allowed leave periods.
  
  
  User Input Error: The user may have mistakenly entered incorrect dates or selected the wrong leave type.
  
  
  Solution:
  
  
  Check Leave Dates: Verify the leave dates entered in the request. Ensure that they fall within the allowed window specified in the error message.
  
  
  Review Leave Type Configuration: 
  
  Check the configuration for the specific leave type in the SAP system. Ensure that the eligibility periods and allowed leave windows are correctly set up.
  If you have access, navigate to the relevant configuration settings in the SAP system (usually found in the IMG under Personnel Management > Time Management > Absences).
  
  
  
  Consult with HR or System Administrator: If you are unsure about the configuration or the allowed leave periods, consult with your HR department or the SAP system administrator. They can provide insights into the specific rules and configurations that apply to your organization.
  
  
  Correct User Input: If the error is due to user input, correct the leave request with the appropriate dates and resubmit.
  
  
  Check for System Updates: Sometimes, system updates or changes in policies can affect leave management. Ensure that you are aware of any recent changes that might impact leave requests.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP documentation related to Time Management and Absence Management for detailed guidelines on configuring leave types and managing absence records.
  Training: If this error is common among users, consider providing training or resources to help users understand how to correctly enter leave requests.
  
  By following these steps, you should be able to resolve the HRGB_GBSXP854 error and successfully submit your leave request.