How To Fix HRGB_GBSXP809 - GBSXP: Overlapping Absences: Check IT2001 between &1 and &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 809

• Message text: GBSXP: Overlapping Absences: Check IT2001 between &1 and &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP809 - GBSXP: Overlapping Absences: Check IT2001 between &1 and &2 ?

  The SAP error message HRGB_GBSXP809 (GBSXP: Overlapping Absences: Check IT2001 between &1 and &2) typically occurs in the context of managing employee absences in the SAP Human Capital Management (HCM) module. This error indicates that there are overlapping absence records for an employee in the system, which can lead to inconsistencies in absence management and payroll processing.
  Cause:
  The error is triggered when there are two or more absence records (IT2001) for the same employee that overlap in their date ranges. For example, if an employee has a sick leave recorded from January 1 to January 5 and another absence recorded from January 3 to January 7, the system will flag this as an error due to the overlap in the absence periods.
  Solution:
  To resolve this error, you need to check the absence records for the employee in question and make the necessary adjustments. Here are the steps to follow:
  
  
  Access IT2001: Go to the transaction code PA30 (Maintain HR Master Data) and enter the employee's personnel number. Navigate to the Absences infotype (IT2001).
  
  
  Review Absence Records: Look for any overlapping absence records. Check the start and end dates of each absence entry.
  
  
  Modify or Delete Overlapping Entries:
  
  If you find overlapping entries, you can either modify the dates of one of the absences to eliminate the overlap or delete one of the entries if it is not needed.
  Ensure that the absence records are accurate and reflect the actual absence periods of the employee.
  
  
  
  Save Changes: After making the necessary adjustments, save the changes to the employee's records.
  
  
  Reprocess: If the error occurred during a specific process (like payroll), re-run that process after correcting the absence records.
  
  
  Related Information:
  
  Absence Management: Understanding how absence management works in SAP HCM is crucial. Familiarize yourself with the different types of absences and how they are recorded in the system.
  Infotype 2001: IT2001 is the infotype used for recording absences. Knowing how to navigate and manage this infotype is essential for HR personnel.
  Documentation and Training: Refer to SAP documentation or training materials for more detailed information on managing absences and resolving related errors.
  
  By following these steps, you should be able to resolve the HRGB_GBSXP809 error and ensure that the absence records for the employee are accurate and non-overlapping.