How To Fix HRGB_GBSXP629 - Notification of leave for &1 given after Qualifying Week

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 629

• Message text: Notification of leave for &1 given after Qualifying Week

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP629 - Notification of leave for &1 given after Qualifying Week ?

  The SAP error message HRGB_GBSXP629, which states "Notification of leave for &1 given after Qualifying Week," typically occurs in the context of managing employee leave and absence records within the SAP Human Capital Management (HCM) module. This error indicates that a leave notification has been submitted after the qualifying week for the leave type in question, which may violate the rules set in the system regarding leave management.
  Cause:
  
  Timing of Leave Notification: The leave notification was entered after the qualifying week has passed. The qualifying week is usually a specific period defined by the organization during which leave must be reported.
  Configuration Issues: The system configuration for leave types may not align with the organization's policies, leading to discrepancies in how leave notifications are processed.
  User Error: The employee or manager may have incorrectly entered the leave dates or failed to submit the leave request in a timely manner.
  
  Solution:
  
  Check Leave Dates: Verify the dates of the leave notification against the qualifying week. Ensure that the leave request is submitted within the allowed timeframe.
  Adjust Notification: If the leave notification is indeed late, the employee or manager may need to adjust the notification or provide a valid reason for the late submission, depending on company policy.
  Review Configuration: If this error occurs frequently, it may be necessary to review the configuration settings for leave types in the SAP system. Ensure that the qualifying week and other related parameters are set correctly.
  Training and Communication: Provide training to employees and managers on the leave notification process and the importance of timely submissions to avoid such errors in the future.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates to the system that could resolve the issue.
  Documentation: Review the SAP HCM documentation for guidelines on managing leave notifications and understanding the qualifying week concept.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By addressing the root cause of the error and ensuring proper training and system configuration, organizations can minimize the occurrence of this error and streamline their leave management processes.