How To Fix HRGB_GBSXP627 - Birth Cert.(&1): Issued Date earlier than &2 days before EWC (&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 627

• Message text: Birth Cert.(&1): Issued Date earlier than &2 days before EWC (&3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP627 - Birth Cert.(&1): Issued Date earlier than &2 days before EWC (&3) ?

  The SAP error message HRGB_GBSXP627 indicates that there is an issue with the birth certificate issued date in relation to the employee's Early Warning Date (EWC). Specifically, the error states that the issued date of the birth certificate is earlier than a specified number of days before the EWC.
  Cause:
  This error typically arises in the context of employee data management, particularly when processing benefits or entitlements that require valid documentation, such as a birth certificate. The system checks the issued date of the birth certificate against the EWC and finds that the issued date is too far in the past, which may not meet the requirements set by the organization or regulatory standards.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify the Dates: Check the issued date of the birth certificate and the EWC. Ensure that the issued date is within the acceptable range defined by your organization's policies.
  
  
  Update the Birth Certificate Information: If the issued date is indeed too far in the past, you may need to update the employee's record with a more recent birth certificate or correct the issued date if it was entered incorrectly.
  
  
  Consult Configuration Settings: If you have access to the configuration settings in SAP, check if there are any specific rules or thresholds set for the issued date of documents in relation to the EWC. Adjust these settings if necessary, but ensure that any changes comply with legal and organizational policies.
  
  
  Contact HR or System Administrator: If you are unable to resolve the issue on your own, reach out to your HR department or the SAP system administrator for assistance. They may have additional insights or permissions to make necessary adjustments.
  
  
  Related Information:
  
  Documentation Requirements: Familiarize yourself with the documentation requirements for employee benefits in your organization, as these can vary widely.
  SAP Notes and Support: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal may have additional resources or updates that can help.
  Training and Guidelines: Ensure that all personnel involved in data entry and management are trained on the importance of accurate documentation and the implications of errors like this one.
  
  By following these steps, you should be able to address the HRGB_GBSXP627 error effectively.