How To Fix HRGB_GBSXP626 - Notice of &1 given (2) earlier than &3 days before EWC (&4)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 626

• Message text: Notice of &1 given (2) earlier than &3 days before EWC (&4)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP626 - Notice of &1 given (2) earlier than &3 days before EWC (&4) ?

  The SAP error message HRGB_GBSXP626 indicates that a notice related to an employee's termination or change in employment status has been given earlier than the allowed time frame before the end of the employment contract (EWC). This message typically arises in the context of HR and payroll processes within SAP, particularly when dealing with employee notifications and compliance with legal or organizational policies.
  Cause:
  The error occurs when:
  
  A notice (such as a resignation or termination notice) is recorded in the system that is dated earlier than the specified number of days before the employee's end of employment date (EWC).
  The system has rules or configurations that dictate the minimum notice period required before the EWC, and the notice provided does not comply with these rules.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Notice Date: Verify the date on which the notice was given. Ensure that it complies with the required notice period as defined in your organization's policies or legal requirements.
  
  
  Adjust the Notice Date: If the notice was entered incorrectly, you may need to adjust the date to ensure it is within the acceptable range before the EWC.
  
  
  Review Configuration Settings: If the notice period seems correct but the error persists, review the configuration settings in the SAP system related to notice periods. This may involve checking the relevant infotypes (e.g., Infotype 0000 - Actions) and ensuring that the notice period settings align with your organization's policies.
  
  
  Consult with HR or Legal: If there are specific legal requirements or organizational policies that dictate notice periods, consult with your HR department or legal team to ensure compliance.
  
  
  System Updates: If the error is due to a system bug or misconfiguration, consider reaching out to your SAP support team or consulting the SAP community for potential patches or updates.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HR, such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment), as they may contain the information related to the employee's status and notice periods.
  Legal Compliance: Understand the legal requirements for notice periods in your jurisdiction, as these can vary significantly and may impact how the SAP system is configured.
  SAP Notes: Check for any SAP Notes or documentation that may address this specific error message or provide guidance on handling notice periods in the system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.