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How To Fix HRGB_GBSXP501 - ME &1: Inconsistent absence between &2 and &3


SAP Error Message - Details

  • Message type: E = Error

  • Message class: HRGB_GBSXP - Message for GBSXP

  • Message number: 501

  • Message text: ME &1: Inconsistent absence between &2 and &3

  • Show details Hide details
  • What causes this issue?

    The &V1& absence is not consistent on this contract from &V2& until
    &V3&.
    It is legislation that the absences of an employee are consistent
    across all contracts for the employee to receive Statutory Absence
    Payments.
    This is the ME Solutions interpretation of the rule that an employee
    must not perform any work on a day to be eligible to receive Statutory
    Absence Payment. The fact that they may not be working on a contract
    that does not have an absence is not sufficient. Not only are the
    Inland Revenue guidelines clear that absences that start or finish on
    non-working days must be recorded from that point in time and not from
    the first working day. But also, it is not possible to generate absence
    data from "thin air". For a contract, to be processed as eligible to
    receive Statutory Absence Payments it must be absent.

    System Response

    A warning message is generated during the processing of the payroll for
    this employee for each inconsistent absence split found during the
    current payroll period.
    Inconsistent absences are not eligible for Statutory Absence Payments
    and so will not be processed by GBSXP.

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    How to fix this error?

    The report 'ME Solution Check 2' (RPLMESG2) can be used to check the
    consistency of the absences for an employee's various contracts.
    All records of Absence infotype (2001) for sickness, maternity,
    paternity and adoption need to be consistent across the contracts of
    the employee to stop this warning message from occuring.

    Procedure for System Administrators


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message HRGB_GBSXP501 - ME &1: Inconsistent absence between &2 and &3 ?

    The SAP error message HRGB_GBSXP501 typically indicates that there is an inconsistency in the absence data for an employee between two specified dates. This error often arises in the context of managing employee absences, such as sick leave, vacation, or other types of leave.

    Cause:

    1. Data Entry Errors: There may be incorrect or overlapping absence records for the employee in the specified date range.
    2. Configuration Issues: The absence types or absence management settings may not be configured correctly in the system.
    3. Time Evaluation Issues: If time evaluation has not been processed correctly, it can lead to inconsistencies in absence records.
    4. Missing or Incorrect Absence Records: There may be missing records for the employee that should exist for the specified period.

    Solution:

    1. Check Absence Records: Review the absence records for the employee between the specified dates (&2 and &3). Look for overlapping or conflicting entries.
    2. Correct Data: If you find any inconsistencies, correct the absence records. This may involve deleting or adjusting entries to ensure they do not overlap incorrectly.
    3. Run Time Evaluation: If applicable, run the time evaluation process to ensure that all absence records are processed correctly.
    4. Configuration Review: Check the configuration settings for absence management in SAP to ensure that they are set up correctly.
    5. Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling absence records and resolving inconsistencies.

    Related Information:

    • Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee absence records.
    • Absence Types: Familiarize yourself with the different absence types configured in your SAP system, as they may have specific rules and settings.
    • SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
    • Support: If the issue persists after checking the records and configurations, consider reaching out to your SAP support team or consulting with an SAP HR expert.

    By following these steps, you should be able to identify and resolve the inconsistency causing the HRGB_GBSXP501 error message.

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