How To Fix HRGB_GBSXP367 - ASPP Exclusion; On &1, employee has already left employment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 367

• Message text: ASPP Exclusion; On &1, employee has already left employment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP367 - ASPP Exclusion; On &1, employee has already left employment ?

  The SAP error message HRGB_GBSXP367 indicates that there is an issue related to the ASPP (Additional Salary Payment Process) exclusion for an employee who has already left the company. This error typically arises in the context of payroll processing or when attempting to make changes to an employee's payroll data after their employment has ended.
  Cause:
  The error occurs because the system is trying to process payroll or make adjustments for an employee who is no longer active in the organization. This can happen in scenarios such as:
  
  Attempting to run payroll for an employee who has already been terminated.
  Trying to process additional payments or adjustments for an employee after their last working day.
  Incorrect configuration or data entry that does not reflect the employee's current status.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Employment Status: Check the employee's status in the system to confirm that they have indeed left the organization. You can do this by reviewing their personnel file or employment records.
  
  
  Adjust Payroll Processing: If you are trying to run payroll for a terminated employee, ensure that you are not including them in the current payroll run. You may need to exclude them from the payroll processing.
  
  
  Review Payment Entries: If you are attempting to make additional payments or adjustments, ensure that these actions are only being applied to active employees. If necessary, reverse or delete any erroneous entries related to the terminated employee.
  
  
  Consult with HR/Payroll Team: If you are unsure about the employee's status or the correct procedure, consult with your HR or payroll team for guidance. They may have specific protocols for handling such cases.
  
  
  System Configuration: If this error occurs frequently, it may be worth reviewing the system configuration to ensure that it correctly handles terminated employees in payroll processing.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that address specific issues or provide guidance on error handling.
  Documentation: Review SAP documentation related to payroll processing and employee status management to ensure compliance with best practices.
  Training: Ensure that HR and payroll staff are trained on the correct procedures for handling terminated employees to prevent similar errors in the future.
  
  By following these steps, you should be able to resolve the error and ensure that payroll processing is conducted smoothly without including employees who have left the organization.