How To Fix HRGB_GBSXP318 - SPP Exclusion; On &1, employee has already left employment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 318

• Message text: SPP Exclusion; On &1, employee has already left employment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP318 - SPP Exclusion; On &1, employee has already left employment ?

  The SAP error message HRGB_GBSXP318 indicates that there is an issue related to the SPP (Statutory Pay Plan) exclusion for an employee who has already left the organization. This error typically arises in the context of payroll processing or when attempting to manage employee benefits or entitlements.
  Cause:
  The error occurs when the system detects that the employee in question is no longer active in the organization (i.e., they have left employment), but there is an attempt to process or include them in a payroll or benefits calculation that is not applicable to former employees. This could happen due to:
  
  Incorrect Data Entry: The employee's status may not have been updated correctly in the system.
  Payroll Processing: There may be an attempt to run payroll for an employee who has already been terminated.
  Benefit Management: Trying to apply benefits or exclusions that are only relevant to active employees.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Status: Verify the employment status of the employee in question. Ensure that their status is correctly set to "terminated" or "inactive" in the system.
  
  
  Review Payroll Runs: If you are processing payroll, ensure that you are not including terminated employees in the payroll run. Adjust the selection criteria to exclude employees who have left.
  
  
  Update Records: If the employee's status is incorrect, update their employment record to reflect their current status accurately.
  
  
  Consult Documentation: Review the relevant SAP documentation or configuration settings related to SPP exclusions to ensure that the system is set up correctly.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address the issue.
  Configuration Settings: Review the configuration settings for payroll and employee status management in your SAP system.
  Training and Documentation: Ensure that HR personnel are trained on how to manage employee statuses and payroll processing to prevent similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.