How To Fix HRGB_GBSXP305 - SPP Exclusion; Employee outside the UK from &1 to &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 305

• Message text: SPP Exclusion; Employee outside the UK from &1 to &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP305 - SPP Exclusion; Employee outside the UK from &1 to &2 ?

  The SAP error message HRGB_GBSXP305 indicates that there is an issue related to the SPP (Statutory Pay Processing) exclusion for an employee who is outside the UK during a specified period. This error typically arises in the context of payroll processing when the system identifies that an employee does not meet the criteria for statutory pay due to their location.
  Cause:
  
  Employee Location: The employee in question is recorded as being outside the UK during the specified dates (&1 to &2). This could be due to a temporary assignment, expatriate status, or other reasons.
  SPP Eligibility: The employee may not be eligible for certain statutory payments (like Statutory Sick Pay or Statutory Maternity Pay) if they are not physically present in the UK.
  Configuration Issues: There may be configuration settings in the SAP system that do not correctly account for employees working outside the UK.
  
  Solution:
  
  Verify Employee Status: Check the employee's records to confirm their location during the specified period. Ensure that the employee's assignment or status is correctly reflected in the system.
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to handle employees who are working outside the UK. This may involve checking the relevant infotypes and settings related to statutory pay.
  Adjust Dates: If the employee was incorrectly marked as being outside the UK, adjust the dates or the employee's status in the system to reflect their actual situation.
  Consult with HR/Payroll Team: If there are complexities regarding the employee's assignment or eligibility, consult with the HR or payroll team to determine the correct course of action.
  Documentation: Ensure that all necessary documentation is in place to support the employee's status and eligibility for statutory payments.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling employees working outside the UK.
  Legal Compliance: Be aware of the legal implications of statutory pay eligibility for employees working abroad, as this can vary based on local laws and regulations.
  Training and Resources: Consider providing training for HR and payroll staff on handling expatriate employees and understanding statutory pay eligibility.
  
  If the issue persists after following these steps, it may be necessary to engage SAP support for further assistance.