How To Fix HRGB_GBSXP220 - SMP Warning; MPP previously excluded on &1 due to low AWE

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 220

• Message text: SMP Warning; MPP previously excluded on &1 due to low AWE

What causes this issue?

As a result of the decision reached in Gillespie v. Northern Health and
Social Services Board (C342/93) [1996] IRLR 214, an employer should
recalculate an employee's SMP entitlement if a backdated pay increase
is made effective in the period that was taken for the calculation of
her average weekly earnings: Statutory Maternity Pay (General)
Regulations 1986 (S.I. 1986, No. 1960) , reg. 21(7).
This could have the effect of increasing her average weekly earnings to
equal to or above the NICs lower earnings limit pertaining at the time
that the earnings were originally calculated, thus making her entitled
to a backdated payment of SMP, where she was not previously entitled.
This re-calculation also affects the first six weeks of SMP that is
paid at 90% of average weekly earnings.
However, where the employee is now owed SMP, the employer only has to
make SMP payments to her that reflect the difference between the SMP
due and maternity allowance that would have been paid to her in the
absence of SMP: Statutory Maternity Pay (General) Regulations 1986
(S.I. 1986, No. 1960) , reg. 21B. If she did not receive maternity
allowance she must obtain a letter to that effect from the Jobcentre
Plus or Social Security Office before the employer can pay the full
amount of SMP that is now due. Where SMP now becomes due and payable,
or an increase in SMP is due and payable, the employer must make the
payment. The payments are included for PAYE income tax and NICs at the
time that they are made.
<ZH>Maternity Allowance</>
A woman who is not entitled to statutory maternity pay (SMP) may be
entitled to the maternity allowance. An MA1 Maternity Allowance claim
pack can be obtained from an antenatal clinic, Jobcentre Plus or Social
Security Office.
The maternity allowance is available to women whose average weekly
earnings are at least ?30. The earliest that the allowance can be paid
is from the beginning of the 11th week before the expected week of
childbirth (EWC). The allowance cannot be paid for weeks during which
the woman does some work for her employer.
The maternity allowance is payable for up to 26 weeks and the latest it
can start being paid is from the day following the one in which the
baby is born. The amount of the allowance is the lower of 90% of
average weekly earnings or ?100 a week. Therefore, if a woman has
average weekly earnings of less than ?111.12 she will not get ?100 a
week but a variable rate of 90% of those average weekly earnings.
Average weekly earnings are based on any concurrent 13-week period
chosen by the woman out of the 66 weeks before the EWC.

System Response

The system will continue to pay SMP according to the normal legislation
as though the employee had never been excluded originally.

How to fix this error?

If you need to reduce the employee's SMP payments during the payroll
period, because the employee was inreceipt of Maternity Allowance, then
manually enter adjustment wage types to reduce the amount paid in SMP
payment wage types accordingly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP220 - SMP Warning; MPP previously excluded on &1 due to low AWE ?

  The SAP error message HRGB_GBSXP220, which indicates a warning related to MPP (Multi-Pay Period) exclusion due to low AWE (Average Work Experience), typically arises in the context of SAP Human Capital Management (HCM) or Payroll processes. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Low Average Work Experience (AWE): The warning suggests that the employee's average work experience does not meet the minimum threshold required for the MPP to be included in the payroll processing. This could be due to:
  
  Insufficient tenure in the organization.
  The employee being new or having a short employment history.
  Incorrect or missing data in the employee's records.
  
  
  
  Configuration Issues: There may be configuration settings in the system that define the criteria for MPP eligibility, which might not align with the employee's data.
  
  
  Solution:
  
  
  Review Employee Data: Check the employee's records to ensure that all relevant data (e.g., start date, employment history) is accurate and complete. Correct any discrepancies.
  
  
  Adjust AWE Calculation: If the AWE calculation is not reflecting the correct values, review the calculation logic and ensure that it is set up correctly in the system.
  
  
  Configuration Review: Consult with your SAP HCM configuration team to review the settings related to MPP eligibility. Ensure that the thresholds for AWE are appropriate for your organization’s policies.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to HRGB_GBSXP220 for any specific guidelines or updates that may address this warning.
  
  
  Testing: After making any changes, conduct tests to ensure that the MPP is now being included correctly in payroll processing.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or fixes related to this warning message.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  Training and Documentation: Ensure that HR personnel are trained on the importance of maintaining accurate employee records and the implications of AWE on payroll processing.
  
  Conclusion:
  The HRGB_GBSXP220 warning indicates a need to review employee data and system configurations related to MPP eligibility. By ensuring accurate records and appropriate configurations, you can resolve this warning and ensure proper payroll processing. If issues persist, consider reaching out to SAP support for further assistance.